Creating Calendars, Overlapping shifts, crossing midnight timefram

[john]

Howdy,
I have two shifts that overlap and that cross the midnight time point. The
example in microsoft is you have to manually enter the hours for the
day/shift. This is a pain in the arse as I can't seem to copy and paste. I
would like to automatically have project account for the 10 hours of each
shift. One is from 3Pm to 1am, the other from 11 PM to 9 am. ideas?

 

[DavidC]

Hi John,

The shift calendar applies only to the resources not the tasks. I take it
that the tasks can be carried out at any time in a 24 hour peeriod so the
time over which the task can be carried out is restricted only by the
repsource restriction.
So what you need to do is allocate specific calendars to say 'day shift',
3pm to 1am, then 'Nights shift' , 11pm to 9am. The allocate the resources to
the relevant task. Make sure that you have the "task Type" set to Fixed
duration since during the crossover period project will see that you ahve two
resources working in that period and want to reduce the time required to
complete. If however the additional resources available during the period
11pm to 1 am, will work together on the task, then it may be correct to allow
Porject to recalculate the duration based on the extra resources applied to
the task. If you are allocating specific people to the tasks, then the
calendars for those people need to be set using the appropriate shift
calendar.

Remember too that the options setting will need to be revised to reflect the
hours of work in a day, and in a week etc as set in the shift calendars.
what you have said is that you are working an 18 hour day.

Hope this all makes sense, and helps.

regards

DavidC

 

[john]

thank you very much. Any tips on how to enter the shifts more efficiently? As
it is every monday and Saturday need to me manually enterred with the same
data, and every week inbetween. It's really an aweful input mechanism.

 

[DavidC]

Interesting problem. I don't have a ready answer, but do agree that the
mechanism for setting calendars does seem rather clumsy.

I f I think of a solution I will post it to you through this forum.

Sorry I can't help right this moment.

Regards

DavidC

 

[JulieS]

John,


What version of MS project are you using? What specifically is your
shift arrangement -- you note 3:00 PM to 1:00 AM and 11:00 PM to 9:00
AM. What days?

--
I hope this helps. Let us know how you get along.

Julie
Project MVP

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