Creating custom template to use as corp New mail message template

[Lars JJ]

hi
I need to make a custom corporate template in outlook to have all our users
to use when they klick on New Mail Message.

Think the Mail template is located in the Standard forms library but it is
possible to replace the standard form with a new one?
We want to use a header in the template with our logo and some text.

Thanks in advance.
Lars

 

[Sue Mosher [MVP-Outlook]]

Bad idea. Using a published custom form for this purpose probably will cause non-Outlook recipients not to be able to read any attachments you send them. Consider using stationery instead.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Mo]

Hi,

newbie breaking in...I read the answer and wonder what "use stationery
instead" means? From my perspective it would be perfect to alter an existing
mail template to gain a corporate identity...

/Peeter

 

[Sue Mosher [MVP-Outlook]]

"Use stationery" means create messages with the Actions | New Mail Message Using | More Stationery command. Stationery is based on HTML pages.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Mo]

Thank you for that quick reply,

is it correct that you can't really alter the built-in e-mail template to
accomplish the same result as using the "More Stationery"-command?
When you reply to an e-mail, can you get your preferred stationery?
Is it correct to add an extra button to your Outlook ribbon "New Corporate
e-mail" or something, which could call the prefereed stationery. If it is a
correct way, which is the preferred way to deploy such a solution corporate
wide?

TIA,
Peeter

 

[Sue Mosher [MVP-Outlook]]

is it correct that you can't really alter the built-in e-mail template to

accomplish the same result as using the "More Stationery"-command?

Yes, that's correct.

When you reply to an e-mail, can you get your preferred stationery?

No.

Is it correct to add an extra button to your Outlook ribbon "New Corporate
e-mail" or something, which could call the prefereed stationery. If it is a
correct way, which is the preferred way to deploy such a solution corporate
wide?

Ribbon? You're using Outlook 2007? (Please, please, always give your Outlook version when posting on discussion forums.) The most you can do natively to add a new command to the ribbon is to customize the QAT with VBA macro code. That is definitely not a solution that can be deployed to multiple people. An add-in would be a better solution for adding new functionality.

You might also want to read about stationery support in Outlook 2007 here:

http://turtleflock-ol2007.spaces.live.com/blog/cns!C1013F1F9A99E3D8!230.entry?_c=BlogPart

 

[Mo]

Thanks again for your amazingly quick replies,

well, maybe I used the word "ribbon" not meaning specifically Office 20007 -
is there a difference in strategy for solution and deployment between
2003/2007? (Yes, I'll read about stationery support in 2007 )
Have I understood it right that it is a correct approach to add an extra
button through an add-in which can be deployed (easily?) throughout the
company?

Thanks again,
Peeter

 

[Sue Mosher [MVP-Outlook]]

is there a difference in strategy for solution and deployment between

2003/2007? (Yes, I'll read about stationery support in 2007 )

Depending on exactly what you want to do, yes.

Have I understood it right that it is a correct approach to add an extra
button through an add-in which can be deployed (easily?) throughout the
company?

Yes, that's a good strategy. Deployment would be like any other application that you want installed on all machines.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Mo]

Thanks!

Depending on exactly what you want to do, yes.


Yes, that's a good strategy. Deployment would be like any other application that you want installed on all machines.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers