creating fields that repeat in document

[Brian]

I often work with long documents (sometimes 100-200+ pages). Many times, I
will have information that stays the same in difference sections of the
document. For example, a square footage or acreage, name, etc... How can I
create a field that once this information is typed into one of the fields,
everywhere that field is displayed in the document will automatically update.
For example, if I put a square footage of a building on the summary page,
that same piece of information is also displayed other places in the
document. How can I make it so that if I change one, they are all updated.
A friend told me that this was relatively easy to setup. Is it possible?

 

[Jonathan West]

I often work with long documents (sometimes 100-200+ pages). Many times, I
will have information that stays the same in difference sections of the
document. For example, a square footage or acreage, name, etc... How can
I
create a field that once this information is typed into one of the fields,
everywhere that field is displayed in the document will automatically
update.
For example, if I put a square footage of a building on the summary page,
that same piece of information is also displayed other places in the
document. How can I make it so that if I change one, they are all
updated.
A friend told me that this was relatively easy to setup. Is it possible?

Hi Brian

There are a number of approaches. One simple one is to go to File,
Properties, click the Custom tab, and add a new custom property. Then
wherever you want to contents of the property to be repeated, place a
DOCPROPERTY field in the document pointing to the custom property.

To update the document, simply change the contents of the property in the
properties dialog and then update all fields in the document by pressing
Ctrl-A and then F9.


--
Regards
Jonathan West - Word MVP
www.intelligentdocuments.co.uk
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[Graham Mayor]

See http://gregmaxey.mvps.org/Repeating_Data.htm