cross-reference and gotobuttons in doctoral dissertation

[gweno]

Hi all,
it's not enough that i have written a doctoral dissertation-- I have to
upload it to into a PDF and the university wants it as "live" as
possible. But their instructions don't actually tell you how to do it
all...

can anyone simplify for me the difference between cross-referencing and
gotobuttons?

Ideally I would like for example in my introduction during the chapter
summary for people to be able to click on "chapter one" and have it
take them to the chapter. However in a cross reference it always adds
text. i FINALLY figured out hot to use a go-to-button as a field but
there is limited formatting there.

is there any way around making every single bibliographic entry a
bookmark separately in order to link references to them?

THANKS

 

[Daiya Mitchell]

This is a new question for me, but it's interesting--but you will get much
better answers if you state:

1) which version of Word

2) how are you converting it to PDF?

Congrats on the dissertation! Lovely feeling, ain't it? (Printing took me a
whole day)

 

[Corentin Cras-Méneur]

This is a new question for me, but it's interesting--but you will get much
better answers if you state:

1) which version of Word

2) how are you converting it to PDF?

Congrats on the dissertation! Lovely feeling, ain't it? (Printing took me a
whole day)

One thing though: If you create all the structure and links in Word,
Acrobat for Mac does NOT use it to create a structured PDF. The PDF it
generates is a "flat" file and you have to recreate all the structure
from scratch in Acrobat.
The Windows version, on the other hand, will gather all the infromation
it can (styles, structures, links...) and create a structured PDF
automatically for you.

Corentin

 

[Daiya Mitchell]

One thing though: If you create all the structure and links in Word,
Acrobat for Mac does NOT use it to create a structured PDF. The PDF it
generates is a "flat" file and you have to recreate all the structure
from scratch in Acrobat.
The Windows version, on the other hand, will gather all the infromation
it can (styles, structures, links...) and create a structured PDF
automatically for you.

Corentin

And the OS X print to PDF won't do anything at all in terms of links, will
it? I've not played with this or Acrobat at all, but need to learn.

 

[Michel Bintener]

And the OS X print to PDF won't do anything at all in terms of links, will
it? I've not played with this or Acrobat at all, but need to learn.

No, the PDF functionality built into OS X won't do it either. Don't ask me
why, though, as I don't know enough about PostScript to be able to give an
answer. In the OP's case, the most convenient method would probably be to
format the document accordingly with styles and then create the PDF on a
Windows PC with Adobe Acrobat (and Word, obviously).

 

[Corentin Cras-Méneur]

No, the PDF functionality built into OS X won't do it either. Don't ask me
why, though, as I don't know enough about PostScript to be able to give an
answer. In the OP's case, the most convenient method would probably be to
format the document accordingly with styles and then create the PDF on a
Windows PC with Adobe Acrobat (and Word, obviously).

System Print to PDF, Acrobat etc... on Mac OS X simply create a PDF
representing your file, but none of them scans the original document to
detect links or structured objects and use similar PDF functions in the
file. That would require deep collaboration with Office and none of them
is capable of that.
Anyway, as far as PostScript is concerned, it contains all the
information requir3ed for proper printing of the document, but nothing
about it's orginial structure or internal Word functions such as links,
etc. There is nothing there that could be used to recompose similar
features in the PDF file.
The Windows version of Acrobat comes with a pretty extensive set of Word
macros that do just that: collaborate with Word to scan the file looking
for structure or links... They never ported it to MacIS X (there is an
Acrobat macro for Mac:Office, but it is compeltely useless and does NOT
offer any of these functions).


Corentin

 

[matt neuburg]

No, the PDF functionality built into OS X won't do it either. Don't ask me
why, though, as I don't know enough about PostScript to be able to give an
answer. In the OP's case, the most convenient method would probably be to
format the document accordingly with styles and then create the PDF on a
Windows PC with Adobe Acrobat (and Word, obviously).

Or port it to FrameMaker! m.

 

[gweno]

Hi thanks to everyone. wow. it's worse than i imagined. My brother
who works in IT is converting it for me, he uses windows. I ordered
acrobat myself (get a decent discount) but I didn't realize using the
mac version would make it not work, so i guess he is right that i've
got to start using my mother's computer.

i am using word 2004.

the print as pdf function doesn't add any links.

now back to my original question-- cross referencing vs. go to buttons?
can anybody explain?

I know i should feel good having it done, but this process is adding so
much stress i worry I won't graduate because my bookmarks are bad. sob.

 

[CyberTaz]

Hi gweno-

Another country heard from, although not of the same level as the other
responders in the thread. FWIW, however...

I'm not a _big_ fan of gotobuttons. They work fine, but there is no inherent
evidence to the reader that they exist unless you go to the additional
trouble of Styling them in a certain way.

Cross-References can be set as hyperlinks, so the pointing finger is readily
apparent if you hover the mouse. They also offer the option to link with
just about anything commonly cross-referenced.

However in a cross reference it always adds text.

Not _entirely_ true. You can set a bookmark by selecting a space (or any
single character), for example, then the 'text' can replace a space
(character) that would normally appear at/near the cross-ref location. The
pointing finger will still show up & the hyperlink effect still works fine.

You also don't mention using Hyperlinks, themselves, which are one of the
most versatile options & carry their own color-coded formatting style.

One suggestion, regardless of which tools you use, be consistent. Use one
technique for one purpose & a different one for another rather than a
'mix-n-match' assortment.

Congrats & Good Luck |:>)