Cross reference to figure changing when printed

[mooseo]

Hi,

I've found several references to this problem in the archives, but no
solution...

I've just switched to W2007 from W2000, so lots of things are
different in my new world.

I have a document with several figures that I have captioned with
Insert Caption and then referenced with Reference -> Cross Reference.
I select to insert Label and Number, which works fine. Unfortunately,
when I print the document, It suddenly changes the cross references to
include the figure as well.

A possibly-related problem is that when it does this, for 1, but not
all, of the figures it changes the style of the paragraph before the
inserted reference to the "caption" style from the "body text" style.

I seem to recall a workaround for a similar problem where I would
simply remove all of the field codes when I was done moving the text
around, but I can't find it again.

Thanks for any suggestions.

Mike

 

[Stefan Blom]

The hidden bookmark that Word inserts around a cross-referenced item has
expanded so that it includes irrelevant contents (in this case the figure).
Usually, this happens when you create a new paragraph by pressing Enter at
the beginning of a bookmarked paragraph, which will cause the new paragraph
to be part of the bookmark.

To fix the problem: Select only the caption label and the number, and then
click Insert tab | Bookmark. Check the "Hidden bookmarks" option. Then click
"Location" (or "Name" if "Location" is selected). Now, Word highlights the
name of the bookmark at the selection. Click the Add button to redefine the
bookmark. Update the cross-reference with F9.

--
Stefan Blom
Microsoft Word MVP


in message
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[mooseo]

Thanks a lot, both for fixing the problem and for explaining it.

Is there a better way I should be going about inserting captions for
figures, or just do what I'm doing and try to avoid hitting Enter at
the top?

Thanks again,
mike

 

[Stefan Blom]

You are welcome.

Yes, pressing Enter at the beginning of (bookmarked) paragraphs should be
sufficient to avoid "bookmark trouble."

The alternative is to insert bookmarks manually, using the Bookmark dialog
box; since you can display bookmarks in Word, you would then see if one of
them were to expand inappropriately. This approach gives you more control,
but it also involves more manual labor, of course.

--
Stefan Blom
Microsoft Word MVP


in message
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