cross-referenced tables generate a page break

[CatyB]

Hello: When I use cross-referenced tables in Word, the cross reference in
the text provoque shifts to page breaks. It doesn't happen always and with
all the cross references but happens suddenly, particularly when printing the
document.

I would appreciate very much if some one can help with this.

Caty
(e-mail address removed)
(e-mail address removed)

 

[Stefan Blom]

Cross-references make use of hidden bookmarks. The usual reason for
problems with a cross-reference is that you've inadvertently entered
content into its bookmark. This happens whenever you add content at
the beginning of a bookmarked paragraph; the content is then added
*inside* the bookmark. Pressing Enter (to insert a paragraph) or
pressing Ctrl+Enter (to insert a manual page break) are common
culprits.

Here's how to fix it: Select the text which the bookmark should
reference. Choose Insert>Bookmark. In the dialog box, click the
"Hidden bookmarks" option. Then click the "Location" radio button.
You'll see a bookmark name highlighted. Click Add to redefine the
bookmark to the correct piece of text. Repeat this for all problem
bookmarks. Then select the entire document and press F9 to update
cross-reference fields.

To avoid the problem in the future, you may want to use "Page break
before" formatting (on the Line and Page Breaks tab of
Format>Paragraph) to insert page breaks, rather than adding a manual
break. And when you need to add a new paragraph before a bookmarked
one, press Enter at the end of the previous paragraph instead.

--
Stefan Blom
Microsoft Word MVP


in message
news:[email protected]...

 

[CatyB]

Thanks Stefan. It really helped.

Cross-references make use of hidden bookmarks. The usual reason for
problems with a cross-reference is that you've inadvertently entered
content into its bookmark. This happens whenever you add content at
the beginning of a bookmarked paragraph; the content is then added
*inside* the bookmark. Pressing Enter (to insert a paragraph) or
pressing Ctrl+Enter (to insert a manual page break) are common
culprits.

Here's how to fix it: Select the text which the bookmark should
reference. Choose Insert>Bookmark. In the dialog box, click the
"Hidden bookmarks" option. Then click the "Location" radio button.
You'll see a bookmark name highlighted. Click Add to redefine the
bookmark to the correct piece of text. Repeat this for all problem
bookmarks. Then select the entire document and press F9 to update
cross-reference fields.

To avoid the problem in the future, you may want to use "Page break
before" formatting (on the Line and Page Breaks tab of
Format>Paragraph) to insert page breaks, rather than adding a manual
break. And when you need to add a new paragraph before a bookmarked
one, press Enter at the end of the previous paragraph instead.

--
Stefan Blom
Microsoft Word MVP


in message

 

[Stefan Blom]

You are welcome.

--
Stefan Blom
Microsoft Word MVP


in message