Cross references occassionally including newlines

[John Rocha]

I haven't been able to reproduce this every time I wanted, but I have
encountered the following problem several times.

I have found that sometimes adding a line before or after a line that is
cross referenced will cause the newly added lines to be included in the cross
reference.

For example, we have a 300+ page document.

Way back in page 250, in chapter 30, I needed to cross reference chapter
25.3.4 that is earlier on at page 190.

So I opened the cross reference and scrolled through the hideously long
listing for the headings, and found 25.3.4 so I added the reference to
display the section text.

Then in a later revision, after some review comments I needed to add some
content to the beging of 25.3.4. So I go to page 190, place my cursor at the
end of the heading line and hit return so that I insert a new body paragraphy
immediately below it. I then type in 3 or 4 more lines.

At this point -- sometimes -- when I update my cross references, I have
found that the cross reference in chapter 30, now includes all of the heading
text, as well as the paragraph that I just typed in.

Is there anything that can be done to prevent this from happening? I mean
other than "don't do that". The only other word processing product that I
have extensive knoweldge with is FrameMaker, and I haven't encountered this
problem with FM.

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[Mako]

I have also recently come across this.
It helps if you switch on Field Codes to be always shaded, so you can easily
spot these when they appear following more editing. It is a simple matter
then to select and replace with the intended cross-reference.
However, the situation where this happens is far from ideal.
Mako

 

[John Rocha]

Yeah. I have een using the method to have cross references appear as grey out
areas.

However, it is not really feasible to check the 200+ cross references in our
500+ page document -- just so we can find places where Word has incorrectly
included newlines in the refernce.

I mean-- this is what we end up having to do, but it sucks and waste a lot
of time. Ideally we could avoid the problem all together.