Cross referencing numbered Tables & Figures

[dlh]

I use Insert -> Reference -> Caption to number my tables and figures, and I
want to insert a List of Tables and a List of Figures. Word 2002 does the
Table of Figures and I can build the List of Tables by inserting cross
references.

QUESTION: In the List, I want only the NUMBER of the table or figure to
appear, excluding the label part (Table or Figure). Is this possible? How?

Thanks

 

[Suzanne S. Barnhill]

Correction: You can build a list of tables by selecting Table as the caption
label when you generate a Table of Figures. But this will not permit you to
omit the label. I don't know of any easy way to do that (and to tell the
truth, I haven't yet even figured out a hard way).

 

[Stefan Blom]

I think the hard way would require that you (1) manually insert
bookmarks around caption numbers and (2) build the list of
figures/tables by inserting cross-references to bookmark text and page
numbers. I can't imagine that anyone would find it worth the trouble,
though.

 

[dlh]

Thanks Steven. It sure is a lot of effort, esspecially for the List of
Figures. I would have to give up using Word's automatic Table of Figures,
and build it manually like I have to for a List of Tables.

All I want is the variable that holds the Table and Figure number. Surely
this is accessible?

David

 

[Suzanne S. Barnhill]

It's a SEQ field. Another approach would be to use TC fields to get just the
caption text into a TOC, then apply numbering to the TOC style level used.

 

[Peter Gallmann]

David,

If you want cross-reference to caption numbers only, you must do the
following steps:

Step One:

As for the captions, type the caption category on a separate line, for
example:

Figure
{ SEQ "figure" }

Table
{ SEQ "table" }

To see this code, you must press the Alt-F9 key. Insert the "{" and "}"
signs with the Ctrl-F9 command.


Step Two:
Define the paragraph mark at the end of the category line as hidden.

Now you can cross-reference to the respective categories without copying
the caption label.



Peter Gallmann

 

[Suzanne S. Barnhill]

This may well work. I tried various other combinations (omitting the caption
label in the Caption dialog and adding it manually, for example), but Word
still picked it up regardless.

 

[dlh]

Hi Peter.

Thanks for the tip. I have applied it to the captions in both my figures
and my tables, and it works just fine. The Table of Figures only had to be
updated, and the List of Tables worked once I reinserted the cross references
to the table Label and Numbers.

Many thanks
David Heise

 

[Stefan Blom]

This is a very good idea. Of course, for an existing document, it
could require quite a lot of work to convert existing captions, if
there is a lot of them (although a lot less work than doing what I
suggested).