cross-referencing page numbers

[Elizabeth Garner]

I recently completed a 60-page manual in Word 2003. I had inserted several
cross-references of the type "see section NAME on page NUMBER," where NAME
was the section title and NUMBER was the page on which the section began. To
my dismay, when the proof doc came back from the printer, some of the page
numbers were off--usually by only one [say, 32, instead of 33], but by three
in one case--and so were a couple of page numbers in the table of contents (2
out of 40 or so).

Anyone have any idea what went wrong or how to prevent it?

 

[Suzanne S. Barnhill]

Make sure that "Update fields" is checked on the Print tab of Tools |
Options and that you have all Hidden text hidden before printing or updating
a TOC or index or cross-references. The issue with Hidden text is that TC
and XE fields (if any) can take up enough space to throw the pagination off.

 

[Margaret Aldis]

The other possible reason for "one before" page numbers is that you have
manual page breaks before the headings. It's better to use the Page break
before paragraph setting. You can also get wrong numbers if you have
inserted text before the heading, as this gets caught into the Xref
bookmark, stretching it earlier in the document (though that would probably
show up in your section NAME as well).

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk

Make sure that "Update fields" is checked on the Print tab of Tools |
Options and that you have all Hidden text hidden before printing or
updating
a TOC or index or cross-references. The issue with Hidden text is that TC
and XE fields (if any) can take up enough space to throw the pagination
off.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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I recently completed a 60-page manual in Word 2003. I had inserted
several
cross-references of the type "see section NAME on page NUMBER," where
NAME
was the section title and NUMBER was the page on which the section began. To
my dismay, when the proof doc came back from the printer, some of the
page
numbers were off--usually by only one [say, 32, instead of 33], but by three
in one case--and so were a couple of page numbers in the table of
contents (2
out of 40 or so).

Anyone have any idea what went wrong or how to prevent it?