custom archive problem

[sandgroper]

I have created a custom non-default archive location for a folder. This is
set to archive items older than 1 week. But each time to go to look in that
archive folder there's no pst file there and all the old items are still in
the folder in Outlook 2003.

Reading the help menu it seems like a simple enough task but I must be
missing something big time.

Also, only the standard archive folders (defaults) are showing under archive
folders in the left menu. How do I get my custom archive folder in that menu
so I can view them if I need to without fuss of looking for them?

Also, are archive folders taking up space in Outlook? My guess is they are
even if compressed size.

 

[Roady [MVP]]

"This is set to archive items older than 1 week. But each time to go to look
in that archive folder there's no pst file there and all the old items are
still in the folder in Outlook 2003."
Archiving works on the modified date of the message. See if this indeed
older than a week. Also see;
http://www.howto-outlook.com/faq/archivedoesntwork.htm

Also, only the standard archive folders (defaults) are showing under archive
folders in the left menu. How do I get my custom archive folder in that menu
so I can view them if I need to without fuss of looking for them?
File-> Open-> Outlook Data File... and select your pst-file

"Also, are archive folders taking up space in Outlook?"
Outlook is an application; you mean on your disk? Yes, the size of your
pst-file is the size it requires.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----
I have created a custom non-default archive location for a folder. This is
set to archive items older than 1 week. But each time to go to look in that
archive folder there's no pst file there and all the old items are still in
the folder in Outlook 2003.

Reading the help menu it seems like a simple enough task but I must be
missing something big time.

Also, only the standard archive folders (defaults) are showing under archive
folders in the left menu. How do I get my custom archive folder in that menu
so I can view them if I need to without fuss of looking for them?

Also, are archive folders taking up space in Outlook? My guess is they are
even if compressed size.

 

[sandgroper]

I am assuming also that if I just made this setting (custom autoarchive) then
I must wait until the next time it archives and it doesn't do this straight
away. This is correct? I need to move a lot of data into archived folders so
perhaps I should do this manually, then allow custom-auto archive to take
over after that. Is it ok to do this way for immediate results?

One other question is why should I go to file > new > data file, when
creating a folder and placing emails in it then auto-archiving that folder
creates a pst data file anyway? Im not too clear as to why one over the other.

 

[sandgroper]

"Also, are archive folders taking up space in Outlook?"
Outlook is an application; you mean on your disk? Yes, the size of your
pst-file is the size it requires.

what I meant is: Outlook xp has a limit on the size of the data is is
holding, emails in personal folders, inbox etc., I am wanting to reduce the
size. Does archived files appear in the overall size when outlook opens? I
know archived files can be compressed but I want to know if the file still
counts in terms of size.

 

[Roady [MVP]]

"I must wait until the next time it archives and it doesn't do this straight
away. This is correct?"
You can initiate it manually through File-> Archive...

"One other question is why should I go to file > new > data file, when
creating a folder and placing emails in it then auto-archiving that folder
creates a pst data file anyway?"
I didn't say "New"; I said "Open"-> to make a connection to it if it doesn't
do it automagically.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----
I am assuming also that if I just made this setting (custom autoarchive)
then
I must wait until the next time it archives and it doesn't do this straight
away. This is correct? I need to move a lot of data into archived folders so
perhaps I should do this manually, then allow custom-auto archive to take
over after that. Is it ok to do this way for immediate results?

One other question is why should I go to file > new > data file, when
creating a folder and placing emails in it then auto-archiving that folder
creates a pst data file anyway? Im not too clear as to why one over the
other.

"This is set to archive items older than 1 week. But each time to go to
look
in that archive folder there's no pst file there and all the old items are
still in the folder in Outlook 2003."
Archiving works on the modified date of the message. See if this indeed
older than a week. Also see;
http://www.howto-outlook.com/faq/archivedoesntwork.htm

Also, only the standard archive folders (defaults) are showing under
archive
folders in the left menu. How do I get my custom archive folder in that
menu
so I can view them if I need to without fuss of looking for them?
File-> Open-> Outlook Data File... and select your pst-file

"Also, are archive folders taking up space in Outlook?"
Outlook is an application; you mean on your disk? Yes, the size of your
pst-file is the size it requires.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----
I have created a custom non-default archive location for a folder. This is
set to archive items older than 1 week. But each time to go to look in
that
archive folder there's no pst file there and all the old items are still
in
the folder in Outlook 2003.

Reading the help menu it seems like a simple enough task but I must be
missing something big time.

Also, only the standard archive folders (defaults) are showing under
archive
folders in the left menu. How do I get my custom archive folder in that
menu
so I can view them if I need to without fuss of looking for them?

Also, are archive folders taking up space in Outlook? My guess is they are
even if compressed size.

 

[Roady [MVP]]

When you create a new pst-file in Outlook 2003 by default it will be in the
UNICODE format and get as large as 20GB.
Limits are per file.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

"Also, are archive folders taking up space in Outlook?"
Outlook is an application; you mean on your disk? Yes, the size of your
pst-file is the size it requires.

what I meant is: Outlook xp has a limit on the size of the data is is
holding, emails in personal folders, inbox etc., I am wanting to reduce the
size. Does archived files appear in the overall size when outlook opens? I
know archived files can be compressed but I want to know if the file still
counts in terms of size.

 

[sandgroper]

sorry for confusion, i was asking why i should create a new data file not in
relation to your answer, just a general question. I don't understand why I
would do this when creating a folder does the job to store and backup emails.

The problem I am having is the 1.82gb size problem in office xp sbe....and
the error code of 0x8004060c. Outlook is an app I understand this but MSKB
relating to that error code discuses the issue when Outlook (XP) stops
working because of this size problem. So my question is, if I can be clear on
this, is to find out if archived folders which still are in the left hand
folder tree, do they still contribute to this size limit?

When you create a new pst-file in Outlook 2003 by default it will be in the
UNICODE format and get as large as 20GB.
Limits are per file.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

"Also, are archive folders taking up space in Outlook?"
Outlook is an application; you mean on your disk? Yes, the size of your
pst-file is the size it requires.

what I meant is: Outlook xp has a limit on the size of the data is is
holding, emails in personal folders, inbox etc., I am wanting to reduce the
size. Does archived files appear in the overall size when outlook opens? I
know archived files can be compressed but I want to know if the file still
counts in terms of size.

 

[sandgroper]

i think my best solution to this problem is to buy Office 2003. Can you tell
me if the non-unicode standard on the Outlook XP pst files can be imported
directly into Outlook 2003?

sorry for confusion, i was asking why i should create a new data file not in
relation to your answer, just a general question. I don't understand why I
would do this when creating a folder does the job to store and backup emails.

The problem I am having is the 1.82gb size problem in office xp sbe....and
the error code of 0x8004060c. Outlook is an app I understand this but MSKB
relating to that error code discuses the issue when Outlook (XP) stops
working because of this size problem. So my question is, if I can be clear on
this, is to find out if archived folders which still are in the left hand
folder tree, do they still contribute to this size limit?

When you create a new pst-file in Outlook 2003 by default it will be in the
UNICODE format and get as large as 20GB.
Limits are per file.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----

"Also, are archive folders taking up space in Outlook?"
Outlook is an application; you mean on your disk? Yes, the size of your
pst-file is the size it requires.

what I meant is: Outlook xp has a limit on the size of the data is is
holding, emails in personal folders, inbox etc., I am wanting to reduce the
size. Does archived files appear in the overall size when outlook opens? I
know archived files can be compressed but I want to know if the file still
counts in terms of size.

 

[Roady [MVP]]

Ah, well you can create a new data file for all sorts of reason;
-because you hit the limit
-because you archive your projects separately (for instance pst within the
same folder as your other documents)
-to reduce backup/restore time
-just think of one ;-)

Each pst-file has it's own limit. It's ok to have like 4 pst-file connected
of 1.5GB each. Responsiveness is another issue but Outlook can handle it as
long as system resources are available.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----
sorry for confusion, i was asking why i should create a new data file not in
relation to your answer, just a general question. I don't understand why I
would do this when creating a folder does the job to store and backup
emails.

The problem I am having is the 1.82gb size problem in office xp sbe....and
the error code of 0x8004060c. Outlook is an app I understand this but MSKB
relating to that error code discuses the issue when Outlook (XP) stops
working because of this size problem. So my question is, if I can be clear
on
this, is to find out if archived folders which still are in the left hand
folder tree, do they still contribute to this size limit?

When you create a new pst-file in Outlook 2003 by default it will be in
the
UNICODE format and get as large as 20GB.
Limits are per file.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

"Also, are archive folders taking up space in Outlook?"
Outlook is an application; you mean on your disk? Yes, the size of your
pst-file is the size it requires.

what I meant is: Outlook xp has a limit on the size of the data is is
holding, emails in personal folders, inbox etc., I am wanting to reduce
the
size. Does archived files appear in the overall size when outlook opens? I
know archived files can be compressed but I want to know if the file still
counts in terms of size.

 

[Roady [MVP]]

Yes, but you'll first have to make the oversized pst-file accessible again
with pst2gb.exe;
http://support.microsoft.com/?id=296088

You might want to wait for a while with the upgrade if you can. Within a
half year Outlook/Office 2007 will be released. Most often if you buy a
previous version within 2 months of the release of a later version you can
get a free upgrade.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----
i think my best solution to this problem is to buy Office 2003. Can you tell
me if the non-unicode standard on the Outlook XP pst files can be imported
directly into Outlook 2003?

sorry for confusion, i was asking why i should create a new data file not
in
relation to your answer, just a general question. I don't understand why I
would do this when creating a folder does the job to store and backup
emails.

The problem I am having is the 1.82gb size problem in office xp sbe....and
the error code of 0x8004060c. Outlook is an app I understand this but MSKB
relating to that error code discuses the issue when Outlook (XP) stops
working because of this size problem. So my question is, if I can be clear
on
this, is to find out if archived folders which still are in the left hand
folder tree, do they still contribute to this size limit?

When you create a new pst-file in Outlook 2003 by default it will be in
the
UNICODE format and get as large as 20GB.
Limits are per file.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

-----

"Also, are archive folders taking up space in Outlook?"
Outlook is an application; you mean on your disk? Yes, the size of
your
pst-file is the size it requires.

what I meant is: Outlook xp has a limit on the size of the data is is
holding, emails in personal folders, inbox etc., I am wanting to reduce
the
size. Does archived files appear in the overall size when outlook opens?
I
know archived files can be compressed but I want to know if the file
still
counts in terms of size.

 

[DL]

Not sure I understand you so......
If you have set a folder to archive to a specific location, use IE to check
that that new archive.pst exists
An archive pst is simply another pst which can be opened in OL, it may be
that the archive you have open is a different archive pst
You can name an archive pst whatever you like - within reason

 

[Roady [MVP]]

"use IE"
I assume you mean Explorer; not Internet Explorer? ;-)

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----
Not sure I understand you so......
If you have set a folder to archive to a specific location, use IE to check
that that new archive.pst exists
An archive pst is simply another pst which can be opened in OL, it may be
that the archive you have open is a different archive pst
You can name an archive pst whatever you like - within reason

 

[DL]

Typo, sorry

"use IE"
I assume you mean Explorer; not Internet Explorer? ;-)

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----
Not sure I understand you so......
If you have set a folder to archive to a specific location, use IE to check
that that new archive.pst exists
An archive pst is simply another pst which can be opened in OL, it may be
that the archive you have open is a different archive pst
You can name an archive pst whatever you like - within reason

I have created a custom non-default archive location for a folder. This is
set to archive items older than 1 week. But each time to go to look in that
archive folder there's no pst file there and all the old items are still in
the folder in Outlook 2003.

Reading the help menu it seems like a simple enough task but I must be
missing something big time.

Also, only the standard archive folders (defaults) are showing under archive
folders in the left menu. How do I get my custom archive folder in that menu
so I can view them if I need to without fuss of looking for them?

Also, are archive folders taking up space in Outlook? My guess is they are
even if compressed size.