Custom Labels

[Murias O'Ceallagh]

Hello,

I hope there can be help on this one.
I am creating some custom labels for those here in the office.
Actually got several of them to print beautifully.
But now I would like tio get them to the other machines here. But
cannot find where Word has saved them to be able to copy them. I would
really hate to ahve to go to all the machines here and have to do this
entire process of Tools>Labels>Options etc... for each one.

TIA for assistance.
Cheers,
Murias

 

[Clive Huggan]

Hello Murias,

Did you actually save the custom labels? If so, you stipulated where they
were to be saved. ;-)

Do you remember one or more words that you used in their title? If you are
in OS 10.4.[something] (=Tiger), use Spotlight (blue magnifying glass at top
of screen) to look for that word.

Otherwise, since Word put them where you nominated, try opening another
label document, do a Save As and look at the folder in the dialogue that
appears; it may jog your memory.

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
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[Murias O'Ceallagh]

Thanx for the reply Clive,

I am using the latest version of Tiger, and Office 2004.

That's the thing, when using the Labels, under the Tools Menu to create
a custom label, there is no saving of a file anywhere. You enter in a
few measurements that you took, and away it goes.. usually for printing
address mailers and the like. When creating these one does not create
an actual word document.

I have created approx, 14 fo these things, and need to get them onto
about 16 other machines. Would like to ba able to just transfer these
over to the other machines, instead of needing to enter in all the
numbers and the like. Wayy too much time to do so.

In the off chance Word did try to save these somewhere, I did try to
search for them with Spotlight and via the terminal. As there are
places that Spotlight will not search, ie package contents.

Cheers
Murias

Hello Murias,

Did you actually save the custom labels? If so, you stipulated where they
were to be saved. ;-)

Do you remember one or more words that you used in their title? If you are
in OS 10.4.[something] (=Tiger), use Spotlight (blue magnifying glass at top
of screen) to look for that word.

Otherwise, since Word put them where you nominated, try opening another
label document, do a Save As and look at the folder in the dialogue that
appears; it may jog your memory.

Cheers,
Clive Huggan Canberra, Australia
(My time zone is 5-11 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
============================================================
* SUGGESTION -- KEEP REVISITING AFTER YOU POST: If you post a question, keep
re-visiting the newsgroup for several days after the first response comes
in. Sometimes it takes a few responses before the best or complete solution
is provided; sometimes you'll be asked for further information. Good tips
about getting the best out of posting are at
http://word.mvps.org/Mac/AccessNewsgroups.html and
http://word.mvps.org/FindHelp/Posting.htm (if you use Safari you may see a
blank page and have to hit the circular arrow icon -- "Reload the current
page" -- two or more times).
============================================================

Hello,

I hope there can be help on this one.
I am creating some custom labels for those here in the office.
Actually got several of them to print beautifully.
But now I would like tio get them to the other machines here. But
cannot find where Word has saved them to be able to copy them. I would
really hate to ahve to go to all the machines here and have to do this
entire process of Tools>Labels>Options etc... for each one.

TIA for assistance.
Cheers,
Murias

 

[Clive Huggan]

<deep blush> My apologies, Murias -- I had totally forgotten that menu item
even existed.

Like most professional document developers I confine myself to the more
robust, retrievable ways of doing things in Word. So it's not by coincidence
that I am not familiar with this -- such gizmos usually have a downside, and
unless one of the other regulars comes by and makes me look even more
ignorant by revealing the Superb Solution, I'd say "you've found it".

I've looked up Word's Help and can see no indication of saving those labels.

Are your 14 label sheets all different in terms of format or sheet size, or
just their data? I regularly run off labels populated via Word's mail
merge, but I only use one sheet size (A4, 14 labels). And I do it from an
actual Word document.

It's quite likely that one of m'learned colleagues will be along soon to
provide the answer, but if not I'd be happy to provide some more information
on how I go about labels.

Cheers,
Clive
======

Thanx for the reply Clive,

I am using the latest version of Tiger, and Office 2004.

That's the thing, when using the Labels, under the Tools Menu to create
a custom label, there is no saving of a file anywhere. You enter in a
few measurements that you took, and away it goes.. usually for printing
address mailers and the like. When creating these one does not create
an actual word document.

I have created approx, 14 fo these things, and need to get them onto
about 16 other machines. Would like to ba able to just transfer these
over to the other machines, instead of needing to enter in all the
numbers and the like. Wayy too much time to do so.

In the off chance Word did try to save these somewhere, I did try to
search for them with Spotlight and via the terminal. As there are
places that Spotlight will not search, ie package contents.

Cheers
Murias

Hello Murias,

Did you actually save the custom labels? If so, you stipulated where they
were to be saved. ;-)

Do you remember one or more words that you used in their title? If you are
in OS 10.4.[something] (=Tiger), use Spotlight (blue magnifying glass at top
of screen) to look for that word.

Otherwise, since Word put them where you nominated, try opening another
label document, do a Save As and look at the folder in the dialogue that
appears; it may jog your memory.

Cheers,
Clive Huggan Canberra, Australia
(My time zone is 5-11 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
============================================================
* SUGGESTION -- KEEP REVISITING AFTER YOU POST: If you post a question, keep
re-visiting the newsgroup for several days after the first response comes
in. Sometimes it takes a few responses before the best or complete solution
is provided; sometimes you'll be asked for further information. Good tips
about getting the best out of posting are at
http://word.mvps.org/Mac/AccessNewsgroups.html and
http://word.mvps.org/FindHelp/Posting.htm (if you use Safari you may see a
blank page and have to hit the circular arrow icon -- "Reload the current
page" -- two or more times).
============================================================

Hello,

I hope there can be help on this one.
I am creating some custom labels for those here in the office.
Actually got several of them to print beautifully.
But now I would like tio get them to the other machines here. But
cannot find where Word has saved them to be able to copy them. I would
really hate to ahve to go to all the machines here and have to do this
entire process of Tools>Labels>Options etc... for each one.

TIA for assistance.
Cheers,
Murias

 

[Daiya Mitchell]

A total guess--I was hoping some one else knew this one, but if Clive
doesn't...

They might be stored in your Normal template. Unfortunately, the location of
that depends on version and you didn't say yours, so check here for the
location.
http://word.mvps.org/mac/BackUpPrefs.html

Then try this:

Quit Word. Move the Normal template to the desktop. Restart Word. Are the
labels available?

 

[Daiya Mitchell]

Never mind, don't bother. I decided to test myself.

Custom labels appear to be saved in the preferences file, at least in Word
2004. That's stored here:
~/Library/Preferences/Microsoft/com.microsoft.Word.prefs.plist
(where ~ stands for your UserNameAccount)

This file holds the settings for all the checkboxes in Word | Preferences,
plus a few checkboxes in Tools | AutoCorrect. I'm not sure it's a good idea
to copy your preferences file to 15 other machines. If you try it, start
with 1, and back up the existing prefs *before* overwriting them with yours.
I suppose it is quicker to reset some checkboxes than to re-create 14
labels. Perhaps someone else can weigh in on the wisdom of this?

 

[CyberTaz]

Hi Gang -

Like Daiya I tried the Normal thing & found it to be a loser, too. I also
determined that it isn't stored as a separate file, so she must be right
[again] about the prefs

What about generating new label docs from the Custom settings, saving each
as a template & distributing copies of them? That won't cause it to appear
in the list of available labels in the dialog box, but it's the only
suggestion I have.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Paul Berkowitz]

Sorry, I must be missing something, Daiya.

If you have 14 separate unsaved Labels sheets, called Labels1, Labels2,
etc., why not simply do a File/Save (cmd-S) of each one? You then have 14
separate documents, in the usual way, saved to wherever you want. You can
even name them "Avery 5165.doc", "Avery 5166.doc" etc,. or "Custom Labels
1.doc". etc. or whatever you want.

I'm sure I must have missed something, because this is just too simple. Is
this not what Murias wants?

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
ignored.

PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.

 

[Clive Huggan]

That was my tentative assumption, too, Paul. However, I'm waiting to find
out whether Murias had in fact saved them.

Cheers,

Clive
======

 

[CyberTaz]

Hi Folks -

I had the impression he was referring to the fact that the custom label gets
added to the list of Avery Products in the Tools>Labels - Options dialog.
That gives the impression that some sort of 'file' or template is being
created somewhere rather than the specs just being added to the prefs file.

It was that 'file' for which he was searching in order to provide copies to
other users so they would have the 14 customized labels available on their
respective systems. Further, that he didn't want to recreate the specs on
each system and was looking for an alternative since the 'file' doesn't
exist.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Murias O'Ceallagh]

This is exactly what I was doing, and wanting to do.

I took a look into the prefs, and found the "custom labels" there. I
Can understand as to why MS does this, afterall all it takes to create
these is entering a few numbers and then then program does the rest,
not needing any real graphical representation, until printing. But
having some sort of export and import feature would be nice. There are
many companies out there that get their own labels made, and need to
print to them. More than likely in larger companies there would be more
than one person trying to print with such labels. ..... but then, it
would just be nice to have some sort of export export feature. Cause
there is one really nice feature about using the tools labels thing,
one can easily print out an entire page of labels with the same thing
on each label while only neeeding to enter the data once.

Although, how do others here deal with specially made company labels
and printing to them?

So, all know how I have solved my problem. I emailed thge numbers, and
instructions to everyone that would need them and had them do it
themselves. :^) Was actually much gratitude from all.

In the future I might just write an Applescript to go and add the
appropriate xml to the .plist .....hmmmmm I could even place it on the
server and have the server do all the work for me. ;^)

thanx for all your inputs.

Cheers,
Murias