Cut/Paste Finished Tasks

[DPROWJ]

Some of my users, who work on big maintenance projects (which
technically never end) have started to cut completed tasks into other
projects which they use for record keeping, so for example:


Task 1 which was in project A, once completed, gets cut out of project
A and pasted into project finished_A. Is this a good Practice ? It
seems to me that the DB structure would not react well to such a move,
in fact is cutting/copying/pasting something that should be avoided all

together ?


If this is not a good practice, can anyone suggest a good way of
keeping track of completed tasks while keeping projects to a managable
size ?


Thanks
Chris


P.S. Set up on Project Server 2003(on Win Server 2003), using project
pro 2003 SP1(XP PRO SP2)

 

[John Sitka]

I've never cut but am curious to know to

Other method.

Use a summary task called done at the very top of the project
and drag and drop the complete task to the very top then indent it
Be cautious of burying an uncompleted task in the done summary
and not having a current status date (or a status date after the actuals were recorded on the completed task).

After a year save off the project under maintenance2006 and delete the completed tasks out of the current one.
But auditing/reporting is now going to be the challange as the reporting on entities are now fragmented (yearly may actually be
perfect)
but five year reporting on Maintenance Task X is more of a challenge, but not impossible to work around.

Demo:
Best way is to try a week long daily status update (shrunk time) trial project and carry that into the next week as tasks become
complete
then after first week do the chop on the done and see if the needs are still met.
It is key to do this over a real time 14 day period or all you will do is curse at various task splits that get messed up,
actuals and complete tasks that bunch up once done etc. The routine is kind of easy to follow though once practiced.
Users will probably like it to as you can always unroll the done and refence it.