Data merge from Entourage 2004 to word labels

[Ty]

I am trying to use the data merge manager to create a set of address
lables in Word from my contacts in Entourage. I have over 2300
contacts. I only want to use those contacts in Florida. (Sate of
Province=Florida).

It is not time efficient to create a category for all the Florida
contacts. It would be easier to somehow select all contacts with wok or
home addresses in Florida.

I have tried to use the word merge functions like
skip record if State or Province=FL

so my labels look like

Full Name
Street
City, State or Province Zip

next record skip record if
full name
street
city, state or province zip

and so on

this method returns an error

Should I sort the contacts in entourage 2004 by state, then select each
one?

Your suggestions would be appreciated.

Thanks

 

[Ty]

Sorry- there are some typos here.
the field name is State or Province.

I use all my contacts in Entourage 2004, but only want to create a
maling list (of address labels) from those contacts in Florida. How do
I do that?

Thanks

 

[Beth Rosengard]

I know next to nothing about merges so I expect someone else will be along
shortly to correct me if this makes no sense.

What if you do this in Entourage: With your Address Book open, do an
Advanced Find where <State contains FL>. Then you have a list of just your
Florida contacts to work with.

And if you're going to do this more than once, you can save the search
results in a Custom View. Every time you access the Custom View after that,
it will update to show any changes or additions.

--
***Please always reply to the newsgroup!***

Beth Rosengard
MacOffice MVP

Mac Word FAQ: <http://word.mvps.org/MacWordNew/index.htm>
(If using Safari, hit Refresh once or twice ­ or use another browser.)
Entourage Help Page: <http://www.entourage.mvps.org>

 

[Daiya Mitchell]

There's a lot of shortcomings in the Query Options when merging from the
address book.

What about this? Do a Find in Entourage for all Florida contacts, select
all and assign them a Temporary Merge category, do the data merge in Word,
go back to address book, (same contacts still selected), unassign Temporary
Merge.

If you are looking at a list of contacts, you can click and hold on the
listed category and assign and unassign categories that way. With multiple
contacts selected, it should apply to all selected.

This is definitely annoying, but not exceedingly inefficient.

Don't overlook the Clear All button in the Query Options dialog, as I just
did.