Data Merge Word Field Fill-in in multiple locations

[bobbbo5]

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I have a document that I want to have a few fields "filled in" with the same information in several locations without having to fill it in on each occurrence. When I drag in the fill-in field everything works as normal for that single field. If I then copy and paste the same data merge field to other locations it keep asking what I want to fill in for each location rather than just once for all the locations the same Data Merge is found.

Does anyone know how to do what I am trying to do?

 

[CyberTaz]

Don't copy/paste

When you manually add fields to labels you need to add them to the *first*
label (top left) only. Then go to the Data Merge Manager's Data Source group
& click the "Propagate Label Document" button [second from the right end].

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[bobbbo5]

Most of the document merges data from my address book.It appears when I create a form letter the button you want me to select "Propagate Label Document" is dimmed and I cannot click on it. When I create a label the "Propagate Label Document" button appears but I am writing a letter not a label. What now?

Don't copy/paste

When you manually add fields to labels you need to add them to the *first*
label (top left) only. Then go to the Data Merge Manager's Data Source group
& click the "Propagate Label Document" button [second from the right end].

HTH |:>)
Bob Jones
[MVP] Office:Mac

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I have a document that I want to have a few fields "filled in" with the same
information in several locations without having to fill it in on each
occurrence. When I drag in the fill-in field everything works as normal for
that single field. If I then copy and paste the same data merge field to other
locations it keep asking what I want to fill in for each location rather than
just once for all the locations the same Data Merge is found.

Does anyone know how to do what I am trying to do?

 

[Peter Jamieson]

You may find the "User prompts" section on Greg Maxey's page at
http://gregmaxey.mvps.org/Repeating_Data.htm
useful (although it's probably oriented towards Windows Word, the fields
themselves should behave in the same ways)

Peter Jamieson

http://tips.pjmsn.me.uk

 

[bobbbo5]

It does not seem to work The Text Field when I use it with Word 2004 for the mac the option F9 gives you a { FORMTEXT } not the { REF Text1 } the article states.

Any other ideas???

 

[Peter Jamieson]

It may still be worth visiting the reference I gave in my previous message.

If you need to prompt for data (i.e. it is not coming from the Data
Merge Data Source) it is generally better to use ASK fields rather than
FILLIN fields. With ASK fields you get to specify the name of a
"bookmark" that you can then reference using a REF field.

e.g. if you use

{ ASK mybookmark "Enter your value here" \d "A default value" \o }

then the text that the user enters is assigned to a "bookmark" called
mybookmark.

You can insert that text wherever you like using another field

{ REF mybookmark }

or even just

{ mybookmark }

if the bookmark name is not the same as any of the built-in field types.

If you have to use FILLIN fields, you have to assign their result to a
bookmark by using a nested field, e.g.

{ SET mybookmark { FILLIN "Enter your value here" \d "A default value"
\o } }

then you need to use { REF mybookmark } or { mybookmark } as above.

Peter Jamieson

http://tips.pjmsn.me.uk

Most of the document merges data from my address book.It appears when I create a form letter the button you want me to select "Propagate Label Document" is dimmed and I cannot click on it. When I create a label the "Propagate Label Document" button appears but I am writing a letter not a label. What now?

Don't copy/paste

When you manually add fields to labels you need to add them to the *first*
label (top left) only. Then go to the Data Merge Manager's Data Source group
& click the "Propagate Label Document" button [second from the right end].

HTH |:>)
Bob Jones
[MVP] Office:Mac

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I have a document that I want to have a few fields "filled in" with the same
information in several locations without having to fill it in on each
occurrence. When I drag in the fill-in field everything works as normal for
that single field. If I then copy and paste the same data merge field to other
locations it keep asking what I want to fill in for each location rather than
just once for all the locations the same Data Merge is found.

Does anyone know how to do what I am trying to do?

 

[Peter Jamieson]

The keystrokes tend to be different on Mac. Or on Windows, depending on
your perspective.

See e.g. http://word.mvps.org/mac/fieldsinmacword.html

Peter Jamieson

http://tips.pjmsn.me.uk

 

[bobbbo5]

I know you are really trying to help, but it seems I am getting no where. When I insert the "ASK" Word Field it prompts me for a Bookmark and then a prompt then default text. In this my case I used "Company" for the bookmark and "What Company for the prompt. The default is "ABC Inc". When I close that window it prompt me and already have the ABC Inc in place. With Option F9 I see

{ ASK Company "What Company" \d "ABC Inc" } When I turn of the option F9 is see nothing on my document where the Ask Word Field is at.

When I add more of the ASK Word Field a see a box below the "Bookmark" and has my "Company" book mark in it. By selecting that bookmark it fills in the bookmark. So it appears all these ASK Word field will now be the same, but when do I see what I entered at the prompt?

It may still be worth visiting the reference I gave in my previous message.

If you need to prompt for data (i.e. it is not coming from the Data
Merge Data Source) it is generally better to use ASK fields rather than
FILLIN fields. With ASK fields you get to specify the name of a
"bookmark" that you can then reference using a REF field.

e.g. if you use

{ ASK mybookmark "Enter your value here" \d "A default value" \o }

then the text that the user enters is assigned to a "bookmark" called
mybookmark.

You can insert that text wherever you like using another field

{ REF mybookmark }

or even just

{ mybookmark }

if the bookmark name is not the same as any of the built-in field types.

If you have to use FILLIN fields, you have to assign their result to a
bookmark by using a nested field, e.g.

{ SET mybookmark { FILLIN "Enter your value here" \d "A default value"
\o } }

then you need to use { REF mybookmark } or { mybookmark } as above.

Peter Jamieson

<http://tips.pjmsn.me.uk>

Most of the document merges data from my address book.It appears when I create a form letter the button you want me to select "Propagate Label Document" is dimmed and I cannot click on it. When I create a label the "Propagate Label Document" button appears but I am writing a letter not a label. What now?

Don't copy/paste

When you manually add fields to labels you need to add them to the *first*
label (top left) only. Then go to the Data Merge Manager's Data Source group
& click the "Propagate Label Document" button [second from the right end].

HTH |:>)
Bob Jones
[MVP] Office:Mac



On 3/19/09 6:08 PM, in article (e-mail address removed)9absDaxw,
:

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I have a document that I want to have a few fields "filled in" with the same
information in several locations without having to fill it in on each
occurrence. When I drag in the fill-in field everything works as normal for
that single field. If I then copy and paste the same data merge field to other
locations it keep asking what I want to fill in for each location rather than
just once for all the locations the same Data Merge is found.

Does anyone know how to do what I am trying to do?

 

[John McGhie]

DON'T select that bookmark: you need to create a DIFFERENT bookmark. There
can be only ONE bookmark of each name in a document.

I know you are really trying to help, but it seems I am getting no where. When
I insert the "ASK" Word Field it prompts me for a Bookmark and then a prompt
then default text. In this my case I used "Company" for the bookmark and "What
Company for the prompt. The default is "ABC Inc". When I close that window it
prompt me and already have the ABC Inc in place. With Option F9 I see

{ ASK Company "What Company" \d "ABC Inc" } When I turn of the option F9 is
see nothing on my document where the Ask Word Field is at.

When I add more of the ASK Word Field a see a box below the "Bookmark" and has
my "Company" book mark in it. By selecting that bookmark it fills in the
bookmark. So it appears all these ASK Word field will now be the same, but
when do I see what I entered at the prompt?

It may still be worth visiting the reference I gave in my previous message.

If you need to prompt for data (i.e. it is not coming from the Data
Merge Data Source) it is generally better to use ASK fields rather than
FILLIN fields. With ASK fields you get to specify the name of a
"bookmark" that you can then reference using a REF field.

e.g. if you use

{ ASK mybookmark "Enter your value here" \d "A default value" \o }

then the text that the user enters is assigned to a "bookmark" called
mybookmark.

You can insert that text wherever you like using another field

{ REF mybookmark }

or even just

{ mybookmark }

if the bookmark name is not the same as any of the built-in field types.

If you have to use FILLIN fields, you have to assign their result to a
bookmark by using a nested field, e.g.

{ SET mybookmark { FILLIN "Enter your value here" \d "A default value"
\o } }

then you need to use { REF mybookmark } or { mybookmark } as above.

Peter Jamieson

<http://tips.pjmsn.me.uk>

Most of the document merges data from my address book.It appears when I
create a form letter the button you want me to select "Propagate Label
Document" is dimmed and I cannot click on it. When I create a label the
"Propagate Label Document" button appears but I am writing a letter not a
label. What now?

Don't copy/paste

When you manually add fields to labels you need to add them to the *first*
label (top left) only. Then go to the Data Merge Manager's Data Source
group
& click the "Propagate Label Document" button [second from the right end].

HTH |:>)
Bob Jones
[MVP] Office:Mac



On 3/19/09 6:08 PM, in article (e-mail address removed)9absDaxw,
:

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I have a document that I want to have a few fields "filled in" with the
same
information in several locations without having to fill it in on each
occurrence. When I drag in the fill-in field everything works as normal
for
that single field. If I then copy and paste the same data merge field to
other
locations it keep asking what I want to fill in for each location rather
than
just once for all the locations the same Data Merge is found.

Does anyone know how to do what I am trying to do?

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[bobbbo5]

But if I want the same data filled in for each bookmark don't I need to them have the same bookmark?

DON'T select that bookmark: you need to create a DIFFERENT bookmark. There
can be only ONE bookmark of each name in a document.

I know you are really trying to help, but it seems I am getting no where. When
I insert the "ASK" Word Field it prompts me for a Bookmark and then a prompt
then default text. In this my case I used "Company" for the bookmark and "What
Company for the prompt. The default is "ABC Inc". When I close that window it
prompt me and already have the ABC Inc in place. With Option F9 I see

{ ASK Company "What Company" \d "ABC Inc" } When I turn of the option F9 is
see nothing on my document where the Ask Word Field is at.

When I add more of the ASK Word Field a see a box below the "Bookmark" and has
my "Company" book mark in it. By selecting that bookmark it fills in the
bookmark. So it appears all these ASK Word field will now be the same, but
when do I see what I entered at the prompt?

It may still be worth visiting the reference I gave in my previous message.

If you need to prompt for data (i.e. it is not coming from the Data
Merge Data Source) it is generally better to use ASK fields rather than
FILLIN fields. With ASK fields you get to specify the name of a
"bookmark" that you can then reference using a REF field.

e.g. if you use

{ ASK mybookmark "Enter your value here" \d "A default value" \o }

then the text that the user enters is assigned to a "bookmark" called
mybookmark.

You can insert that text wherever you like using another field

{ REF mybookmark }

or even just

{ mybookmark }

if the bookmark name is not the same as any of the built-in field types.

If you have to use FILLIN fields, you have to assign their result to a
bookmark by using a nested field, e.g.

{ SET mybookmark { FILLIN "Enter your value here" \d "A default value"
\o } }

then you need to use { REF mybookmark } or { mybookmark } as above.

Peter Jamieson



(e-mail address removed) wrote:
Most of the document merges data from my address book.It appears when I
create a form letter the button you want me to select "Propagate Label
Document" is dimmed and I cannot click on it. When I create a label the
"Propagate Label Document" button appears but I am writing a letter not a
label. What now?

Don't copy/paste

When you manually add fields to labels you need to add them to the *first*
label (top left) only. Then go to the Data Merge Manager's Data Source
group
& click the "Propagate Label Document" button [second from the right end].

HTH |:>)
Bob Jones
[MVP] Office:Mac



On 3/19/09 6:08 PM, in article (e-mail address removed)9absDaxw,
:

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel
&gt

 

[Peter Jamieson]

but when do I see what I entered at the prompt?

ASK just sets the value of a "bookmark". It does not display a result.
So you use a REF field that references the bookmark you set to display
the result. So e.g. you could use

{ ASK mybookmark "Enter your value here" \d "A default value" \o }{ REF
mybookmark }

You can display/insert the same value later by using another { REF
mybookmark } field.

In contrast, the FILLIN field inserts a value but does not store it any
place that makes it easy to re-use. So to re-use the result of a FILLIN
you have to assign the result of a FILLIN to a bookmark using SET. But
that means that the result of the FILLIN is not actually displayed, so
in that situation you also have to insert a REF field.

The mailmerge process inserts the values of these REF fields
automatically. The main thing you need to decide is whether you want to
be asked the value once at the beginning of the merge (in which case use
the \o ) or once per record (more or less) - in which case omit the \o.

Peter Jamieson

http://tips.pjmsn.me.uk

I know you are really trying to help, but it seems I am getting no where. When I insert the "ASK" Word Field it prompts me for a Bookmark and then a prompt then default text. In this my case I used "Company" for the bookmark and "What Company for the prompt. The default is "ABC Inc". When I close that window it prompt me and already have the ABC Inc in place. With Option F9 I see

{ ASK Company "What Company" \d "ABC Inc" } When I turn of the option F9 is see nothing on my document where the Ask Word Field is at.

When I add more of the ASK Word Field a see a box below the "Bookmark" and has my "Company" book mark in it. By selecting that bookmark it fills in the bookmark. So it appears all these ASK Word field will now be the same, but when do I see what I entered at the prompt?

It may still be worth visiting the reference I gave in my previous message.

If you need to prompt for data (i.e. it is not coming from the Data
Merge Data Source) it is generally better to use ASK fields rather than
FILLIN fields. With ASK fields you get to specify the name of a
"bookmark" that you can then reference using a REF field.

e.g. if you use

{ ASK mybookmark "Enter your value here" \d "A default value" \o }

then the text that the user enters is assigned to a "bookmark" called
mybookmark.

You can insert that text wherever you like using another field

{ REF mybookmark }

or even just

{ mybookmark }

if the bookmark name is not the same as any of the built-in field types.

If you have to use FILLIN fields, you have to assign their result to a
bookmark by using a nested field, e.g.

{ SET mybookmark { FILLIN "Enter your value here" \d "A default value"
\o } }

then you need to use { REF mybookmark } or { mybookmark } as above.

Peter Jamieson

<http://tips.pjmsn.me.uk>

Most of the document merges data from my address book.It appears when I create a form letter the button you want me to select "Propagate Label Document" is dimmed and I cannot click on it. When I create a label the "Propagate Label Document" button appears but I am writing a letter not a label. What now?

Don't copy/paste

When you manually add fields to labels you need to add them to the *first*
label (top left) only. Then go to the Data Merge Manager's Data Source group
& click the "Propagate Label Document" button [second from the right end].

HTH |:>)
Bob Jones
[MVP] Office:Mac



On 3/19/09 6:08 PM, in article (e-mail address removed)9absDaxw,
:

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I have a document that I want to have a few fields "filled in" with the same
information in several locations without having to fill it in on each
occurrence. When I drag in the fill-in field everything works as normal for
that single field. If I then copy and paste the same data merge field to other
locations it keep asking what I want to fill in for each location rather than
just once for all the locations the same Data Merge is found.

Does anyone know how to do what I am trying to do?