Decreasing the size of a word document

[ITGuy]

Hi everyone,

I was wondering if someone could help me out. I was given a word document
today that’s 25mb in size (its only 25 and it contains a mixture of pictures
and tables/lots for formatting). I was told that this document is extremely
old and has been edited for a few years now.

The problem is they want to decrease the size of the document. I did a quick
cut and paste into a blank work document and saved it and it came out to
1.3mb. I think there’s something that’s hidden there that’s taking a lot of
space up but I’m not sure what.

Does anyone have any suggestions on how I could decrease the size

 

[DeanH]

My personal favourite is that images tend to be from an original image that
is large in resolution and original size.

But the following can also lead to File Bloat.

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Keep track of formatting (Tools | Options | Edit). This is reportedly a
major cause of file bloat in Word 2002 and above.

6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

7. Embedded linguistic data (Tools | Options | Save).

8. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and Link.

9. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

10. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

11. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

Hope this helps.
DeanH

 

[Graham Mayor]

It seems you just did? Copying all but the last paragraph mark into a new
document is a common cure for bloat.

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Graham Mayor - Word MVP


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