Default minimum length for envelopes is wrong.

[Barbara]

MS Word has a built in gauge which does not allow envelopes to be printed if
they are under the minimum requirements for the USPO. However, the length
measurements is wrong. The mim length at the USPS is 5 inches, see here:
http://www.usps.com/businessmail101/mailcharacteristics/letters.htm

That's 12.5 cm, but your Word envelop software insist on changing my custom
specs to meet 16.5 cm in length. It totally screws up my envelopes. How can I
change or eliminate this incorrect information?

 

[Doug Robbins - Word MVP]

Accept the 16.5, then click on the Add to Document button and then with the
selection in the envelope, use the File>Page Setup dialog to reduce the
width of the envelope to 12.5.

Also see the "Changing Word Envelope Layouts" item on fellow MVP Graham
Mayor's website at:

http://www.gmayor.com/changing_envelope_layout.htm

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Barbara]

Well, yes, I could do that, but it doesn't address the root cause -- which is
that the minimum envelope lenght in Word Envelopes and Labels is not correct.

I read Mr. Mayor's comments as well, and frankly it seems like a whole lot
of trouble to circumvent an obvious error in the software.

 

[Doug Robbins - Word MVP]

Word provides formats for the commonly available Envelope Sizes. While the
USPS may accept envelopes of the size that you want to use, that does not
make it a common size.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Barbara]

It's not about common sizes at all. MS Word envelope software will not allow
anyone to create addresses for envelopes that are less than 16.5 cm in
length. The actual minimum length for the USPS is 5" -- 12.5 cm.

I can appreciate that I can create a Rube Goldberg style work around for it,
but it just doesn't make sense that there is a minimum, which is wrong and is
probably based on the language I select.

When I lived in Tokyo -- I never used the envelopes feature partially
because I even though I was writing in English I was still using the Japan
Post, and had to adhere to their standards, which don't show up at all in
Env&Labels in Word English.

 

[Graham Mayor]

The lengths of envelopes has nothing to do with the software, and everything
to do with the current printer driver.
Word can only create what the driver will allow it to do. Most drivers are
poor with custom page sizes and will adopt the nearest standard page size,
hence the workarounds.

--
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Graham Mayor - Word MVP


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[Barbara]

Ah HAH! Now we may be getting somewhere. So it's not driven by data
embedded in Word, correct? So it's data embedded in my print driver? You
know, I started out thinking I needed to ask this question of Hewlett
Packard, which is the maker of my printer. But I (wrongly) assumed that it
was something in Word not the printer or the print drivers. Thanks for the
tip.