Defaulting the location of the page number

[Rafael Montserrat]

OS 10.4.6
iBook G4
Word 2004

Hi,

I paginate documents by going to header and footer and clicking on #. This
defaults the page number on the left upper right. I then type Apple-R to
get it on the upper right which is where I always want it. How do I default
the location of the page number to upper right when I click #?

I was advised some time ago by NG to use header/footer rather than
Insert/Page Numbers. However, even in Insert/Page Numbers the default seems
to remain Bottom Of Page (Footer), Alignment (Right). I can go into Page
Numbers on an individual document and change the placement of page numbers,
but with the next document, it returns to the default Bottom Of Page
(Footer), Alignment (Right).

Rafael

 

[Rafael Montserrat]

*Correction: I mean upper left.


4/15/06 10:01 AM

 

[Michel Bintener]

Hi Rafael,

there's a considerable advantage to using headers/footers, as these are
based on styles, meaning that you can configure the text alignment of these
styles and save them as part of your templates. To do that, go to
Format>Style and select Header or Footer from the list that shows up, then
click on Modify. In the following menu, simply use the quick formatting
toolbar to set the text alignment to right-aligned, and tick the "Add to
template" checkbox in the lower left corner. If you now close the current
document or exit Word, these changes will be written to the current template
(Normal, most likely), and your header and footer settings will be available
when you open a new document based on that template. Now, whenever you click
on the # symbol on the header/footer toolbar, the page number will show up
right-aligned.

As far as I know, there's no way to default the settings for the location
used by Insert>Page Numbers; but from what I've written here, you can see
that the header/footer approach makes more sense.

 

[Rafael Montserrat]

Again thanks. I've gotten good answers which help me to eliminate many
redundancies.


4/15/06 10:47 AM

 

[Clive Huggan]

Hello Rafael,

Another advantage to Michel's method is that it's also very easy to modify.
For example, if you need to print something double-sided and have page
numbers at the outer edges when the publication is open ­ i.e., top left of
left-hand (even) pages and top right of right-hand pages ­ you simply go to
Format menu => Document => Layout => Different Odd & Even; then you open the
headers/footers and change the alignment (and if your header/footer
contains, say, the title of the document or chapter, you would swap that
element with the page number element).

Cheers,
Clive Huggan
============

 

[John McGhie [MVP - Word and Word Macintosh]]

Excuse me, you two... Did either of you happen to mention that he should do
this in his Normal template?

Rafael: Do what they're suggesting in your Normal template (Use File>Open
within Word to open the Normal template itself).

Whatever you do in the Normal template will be copied to all the documents
you create in future.

Cheers

Hello Rafael,

Another advantage to Michel's method is that it's also very easy to modify.
For example, if you need to print something double-sided and have page
numbers at the outer edges when the publication is open ­ i.e., top left of
left-hand (even) pages and top right of right-hand pages ­ you simply go to
Format menu => Document => Layout => Different Odd & Even; then you open the
headers/footers and change the alignment (and if your header/footer
contains, say, the title of the document or chapter, you would swap that
element with the page number element).

Cheers,
Clive Huggan
============

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

 

[Michel Bintener]

Excuse me, you two... Did either of you happen to mention that he should do
this in his Normal template?

I did. Well, sort of. ;-) "If you now close the current document or exit
Word, these changes will be written to the current template (Normal, most
likely), and your header and footer settings will be available when you open
a new document based on that template."

Rafael: Do what they're suggesting in your Normal template (Use File>Open
within Word to open the Normal template itself).

If Rafael checks "Add to Template" in the style menu, as I suggested, and
he's working on a document based on the Normal template, it should not be
necessary for him to open the Normal template itself, or am I mistaken?

 

[John McGhie [MVP - Word and Word Macintosh]]

Michel:

Sort of

If he wants to add a page number field to the header, then he must open the
Normal template as a document.

The Default button performs an organiser copy, which updates the style
definition, but not any of the "content". A field, generated or not, is
"content".

If the field was already in the header of the Normal template, clicking
Default would update the style to move it into the correct position. But if
the field code was not already there, that would have no effect. However,
this particular user was positioning the page number using right justify.
That's direct formatting. So he would have had to open the Normal template
anyway to remove the direct formatting before your suggestion would work.

Cheers

I did. Well, sort of. ;-) "If you now close the current document or exit
Word, these changes will be written to the current template (Normal, most
likely), and your header and footer settings will be available when you open
a new document based on that template."


If Rafael checks "Add to Template" in the style menu, as I suggested, and
he's working on a document based on the Normal template, it should not be
necessary for him to open the Normal template itself, or am I mistaken?

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410