deleting comments when you need to save text changes

[peterguzzardi]

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)
Processor: Power PC

I'm a professional editor. When I prepare a document to send to a client for review, I want to show my changes to the client, but I want to delete all comments. I've clicked the delete button on each comment individually, but when I run spellcheck it pellchecks the deleted comments (once the text has been checked)! How do I make those comments disappear forever?

 

[Daiya Mitchell]

Hmm...that's weird. It sounds like you are really deleting them, too
(some people think not showing them is deleting them).

There is a Delete All Comments (dropdown next to Delete This Comment)
you could try.

I would also try doing a Save As after deleting the comments, so that
Word sort of rebuilds the doc and clears stuff out of memory/temp files.

It's possible this doc is corrupt also--do you have a different doc you
could test? If a second doc does NOT do this, try the Corruption fixes
on the first doc:
http://word.mvps.org/Mac/DocumentCorruption.html

Workaround--Accept All Changes in the doc (or on a COPY) of it, then use
the Tools Compare Documents function to compare your edited doc to the
original doc. This should produce a new doc showing all the changes you
made, which you can send to the client so that this issue isn't a roadblock.

 

[John McGhie]

Turn "Track Changes" OFF before you delete the comments

Cheers

Version: 2004
Operating System: Mac OS X 10.4 (Tiger)
Processor: Power PC

I'm a professional editor. When I prepare a document to send to a client for
review, I want to show my changes to the client, but I want to delete all
comments. I've clicked the delete button on each comment individually, but
when I run spellcheck it pellchecks the deleted comments (once the text has
been checked)! How do I make those comments disappear forever?

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]