Desire for non repeated text

[John]

I am using Office 2007 and have (with the help of Graham and Macropod)
created a successful mail merge document (directory). This document is
actually a narrative report of many measures. I want to include a cover
page, TOC and introductory comments at the beginning of the document and some
other narrative to introduce sections throughout. All this narrative is
"canned" and does not change from quarter to quarter (reporting period). Is
there any way to embed this into my directory so it is where it belongs but
is not repeated for each record (measure)? I know the alternative is to
copy/paste this into the merge output, but there are formatting issues etc.
that make this process too clunky for standard end users.

 

[macropod]

Hi John,

You could embed the 'once-off' text in an IF test coded as:
{IF{MERGESEQ}= 1 "My Unique Text"}
placed before the first directory mergefield.

There is no practical limit of the amount of test, # of paragraphs & formatting, shapes & objects you can incorporate into this. Do
note, though, that the TOC will not reflect the final output if there are headings that should be picked up from the merged
directory entries. If that's the case, you'll need to refresh the TOC (eg via Print Preview).

Note: The field brace pairs (ie '{ }') for the above example are created via Ctrl-F9 - you can't simply type them or copy & paste
them from this message.

 

[John]

Thanks macropod, this worked for me. Sorry about the delay in response - I
didn't receive the email notification of a response.

Hi John,

You could embed the 'once-off' text in an IF test coded as:
{IF{MERGESEQ}= 1 "My Unique Text"}
placed before the first directory mergefield.

There is no practical limit of the amount of test, # of paragraphs & formatting, shapes & objects you can incorporate into this. Do
note, though, that the TOC will not reflect the final output if there are headings that should be picked up from the merged
directory entries. If that's the case, you'll need to refresh the TOC (eg via Print Preview).

Note: The field brace pairs (ie '{ }') for the above example are created via Ctrl-F9 - you can't simply type them or copy & paste
them from this message.

--
Cheers
macropod
[MVP - Microsoft Word]

I am using Office 2007 and have (with the help of Graham and Macropod)
created a successful mail merge document (directory). This document is
actually a narrative report of many measures. I want to include a cover
page, TOC and introductory comments at the beginning of the document and some
other narrative to introduce sections throughout. All this narrative is
"canned" and does not change from quarter to quarter (reporting period). Is
there any way to embed this into my directory so it is where it belongs but
is not repeated for each record (measure)? I know the alternative is to
copy/paste this into the merge output, but there are formatting issues etc.
that make this process too clunky for standard end users.