DESPARATE Word Issue

[GodSpace]

I have a document that has come from a PC to a Mac - all in word (2K on PC
and 2004 on Mac (v. 11.3 (0611213). I have done this thousands of times
before and NEVER (OK rarely in 22 years) encountered a Word issue I can't
solve myself.

It is formatted as follows:
Page Set up - statement size
Print to booklet format on a Toshiba - that JUST printed another booklet
perfectly (that was only done on a Mac and saved as PDF).

It is REFUSING to print it as one document, part of the problem was solved
with removal of the last paragraph mark. Print as /Save as PDF, caused it to
be saved as a 2 2-page docs. Which I cannot coerce into one doc.

Can't just copy because of quality desires. Can't just retype, because
there is too much text and time involved. It is so close, but so FAR.

This is for a funeral on MONDAY and I leave and HAVE TO have it done by noon
Saturday. Here's hoping someone has an ah-ha moment.

--
Claudia
Ibook G4 1.33 GHz
768 M RAM
55G HD

IMac G5 1.9 GHz
1 GB RAN
150G HD

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Claudia:

It's the MIDDLE section break that's doing it. Something about the
properties set in that section break have convinced the Apple printing
subsystem that you need a new sheet of paper, so that's what it's doing.

Chances are, it's a margin change or a change to the header or footer. It
could even be that someone has changed the margin then put it back the way
it was: just enough to populate one of the properties in that second
section.

Either remove the section break, or re-join the two PDFs later. If you do
remove the section break, you may break the layout of the first page. If
you don't have Adobe Acrobat, you won't be able to rejoin the PDFs.

Sorry: No good answers.

By the way: For fastest and best service, head your question with a
descriptive subject. The people serving this group are all specialists:
they scan the group looking for questions within their specialty. *Every*
question in here is a Word issue, and they're ALL desperate to the person
that posted them So your subject nearly caused me to simply skip your
question. And several others who know more than I do may have already
skipped past it

Cheers

I have a document that has come from a PC to a Mac - all in word (2K on PC
and 2004 on Mac (v. 11.3 (0611213). I have done this thousands of times
before and NEVER (OK rarely in 22 years) encountered a Word issue I can't
solve myself.

It is formatted as follows:
Page Set up - statement size
Print to booklet format on a Toshiba - that JUST printed another booklet
perfectly (that was only done on a Mac and saved as PDF).

It is REFUSING to print it as one document, part of the problem was solved
with removal of the last paragraph mark. Print as /Save as PDF, caused it to
be saved as a 2 2-page docs. Which I cannot coerce into one doc.

Can't just copy because of quality desires. Can't just retype, because
there is too much text and time involved. It is so close, but so FAR.

This is for a funeral on MONDAY and I leave and HAVE TO have it done by noon
Saturday. Here's hoping someone has an ah-ha moment.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410

 

[CathClaud]

John - thank you for the Subject suggestions.

I see what you are saying about the middle page breaks and columns. I
removed them all and saw formatting changes - so we are on a right track. I
am using Breaks/SECTION(next page), to be able to format each page
separately with headers and footers. I have a front page header (jpg image),
a 3rd page footer and a different 4th page footer (jpg graphic).

YEAH!!!! That solved it - I NEVER knew about off formatting surviving select
all and change. But tonight - saw it for myself - thank you, muchas gracias,
mille grazie, merci beaucoup from one very tired puppy in CA.

Claudia

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Claudia:

I'm so happy you've solved your problem.

Yes: Section breaks are a very complex part of Word. They create an
internal structure very similar to having multiple documents embedded in a
single file.

Often the easiest way to "print" such a structure is to turn it into
separate printing jobs, each of which can have its own paper specifications
and layout. And that's what Mac OS X printing seems to do.

Word never "prints" anything. It simply calls the Operating System ("Hey
you, print this, will yah...") and hands the file over to the PostScript
driver. Hopefully, they will improve this multiple jobs problem in the next
version.

Cheers

John - thank you for the Subject suggestions.

I see what you are saying about the middle page breaks and columns. I
removed them all and saw formatting changes - so we are on a right track. I
am using Breaks/SECTION(next page), to be able to format each page
separately with headers and footers. I have a front page header (jpg image),
a 3rd page footer and a different 4th page footer (jpg graphic).

YEAH!!!! That solved it - I NEVER knew about off formatting surviving select
all and change. But tonight - saw it for myself - thank you, muchas gracias,
mille grazie, merci beaucoup from one very tired puppy in CA.

Claudia

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410

 

[Michel Bintener]

Hi Claudia,

the easiest solution might be, as John suggested, to combine the two
separate PDF files into a single one. There are a couple of freeware
applications that allow you to do that (you could even use Apple's
Automator, part of Mac OS X 10.4, for that task). I remember getting good
results with Combine PDFs, which you can download here:
<http://www.macupdate.com/info.php/id/12354>

--
Michel Bintener
Microsoft MVP
Office:Mac (Entourage & Word)

***Always reply to the newsgroup.***