Different Colors For Authors In Track Changes Doc

[laitkens]

Hello,

We are using Word 2003. I have 3 users here in my office that have been
working on a track changes document. All 3 of them are using their own names
for their user information. So we have 3 different authors editing this
document. We need all 3 authors to have their own color. When one author
opens the emailed document the her changes are in a different color however,
when she emails the document back to the other 2 authors all of the track
changes show up in red rather than all different colors.

My question is why do the color revert back to red once the email has been
sent? Is there a way to stop this? We have the track changes setting set to
By Author as well.

If this needs more clarification please let me know.Thank you,

Lauren

 

[garfield-n-odie [MVP]]

In Word 2002 or 2003 on One Author's computer, click on Tools | Options
| Security | uncheck the "Remove personal information from file
properties on save" box | OK.

 

[laitkens]

This box is unchecked. Any other suggestions?

In Word 2002 or 2003 on One Author's computer, click on Tools | Options
| Security | uncheck the "Remove personal information from file
properties on save" box | OK.

 

[garfield-n-odie [MVP]]

Okay, then did you choose "by author" color in Other Two Authors'
computers?

 

[Beth Melton]

How one wants to view Tracked Changes, such as by author or all in a
specific color is a personal preference - it's not something stored with the
file. On the computers that display Tracked Changes in red, go to
Tools/Options/Track Changes and make sure the insertions/deletions/etc are
set to "By Author" instead of Red.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

 

[Summer]

If you have a document with Footnotes at the bottom of each page you would
need to use a macro to delete the footnotes and print the document as even
if you change the style of the footnotes to "Hidden Text" in the appropriate
styles relating to footnotes the footnote number will still show in the
footnote section even with hidden text in my testing. You would not save the
document after the macro ran because you would lose all your footnotes.

Post to the Microsoft.public.word.vba.beginners. group and ask in there if
they could assist with a macro. It would also be good to state the version
Word you are using 2003 2002 2007 etc.

Endnotes are a whole different story and appear at the end of a document.

Hope this helps

 

[Beth Melton]

I'm wondering if this should have been a response for a different thread?
;-)

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

 

[Summer]

Yes Beth and I reposted it to the next question!

I'm wondering if this should have been a response for a different thread?
;-)

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/