Directory - Can a field be limited by size or number of characters

[Jill Hoven]

I'm creating a glossary, merging from Excel into Word 2002. The merge itself
is fine, but cuts off the definition if it's too long - the final merged
document will only give me about 4 1/2 lines total. Example:

Accident and health plan: An employer-provided plan giving employee fringe
benefits through the payment of health and accident insurance premiums or
employer funded medical reimbursement. Payments under such plans are
generally deductible by the employer and not includable in inco

I've never run into this problem before, and can't figure out where to
increase the number of characters that the merge will allow??

 

[Doug Robbins - Word MVP]

Try the different connection methods to the data source that will become
available if you check the "Confirm conversions at open" box under
Tools>Options>General in versions of Word before 2007 or "Confirm File
Format Conversion at open" under the General section of the Advanced Word
Options dialog (Start>Word Options>Advanced).

However, you will need to make sure that your data is organised so that in
the first records, you have a field that has more than 255 characters as
Word make a determination of what type of data is being merged based on the
content of the first couple of records in the data source.

An alternative maybe to create a number of files to contain the information
and use an { INCLUDETEXT } field to bring the information into the document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP