Directory / Catalog in table format with one row for column header

[Craig]

Hi,
I am creating using a mail merge to create a directory (also known as
catalog) of information. The directory is in a word table, and I want the
table to have column headers -- First Name, Last Name, City etc.

The problem is that word repeats the column headers after each merge row. In
word help, it says that to get around this, I should first create the merge
without any headers and then add headers. The problem with this is that I
want other users to use the merge template, and they would like for it to be
a one click solution (they want to run the merge and then print the report,
headers and all).

Any clever solutions not documented in Word help?
Thank you,
Craig

 

[Doug Robbins - Word MVP]

The only thing that you could do to make it a one click solution is to put
the column headers into the header of the page with the paragraph mark after
the table in the header formatted as hidden so that it sits just about the
data in the body of the document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Cindy M -WordMVP-]

Hi Craig,

If the entire merge result is to be a table, don't use mail merge.

Instead, display the DATA toolbar and use the Insert Database tool to bring in
the information from the database as a table. You can use it with a dynamic
link, or just produce a static table. The process is very much like setting up
a mail merge, except that you can specify a Table AutoFormat.

I am creating using a mail merge to create a directory (also known as
catalog) of information. The directory is in a word table, and I want the
table to have column headers -- First Name, Last Name, City etc.

The problem is that word repeats the column headers after each merge row. In
word help, it says that to get around this, I should first create the merge
without any headers and then add headers. The problem with this is that I
want other users to use the merge template, and they would like for it to be
a one click solution (they want to run the merge and then print the report,
headers and all).

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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