Disabling meeting requests in Outlook 2003

[Gregg]

We would like to disable all meeting requests in Outlook 2003 being
sent executives. As it is now, even with us forwarding all requests to
their admins (delegates), this still leaves a "pending" entry in the
calendar, until the meeting is accepted/declined. We placed a call to
Microsoft and the best they could come up with was forwarding all
requests to a delegate.

Does anyone know of a third party solution, or better yet, a
permissions setting with Exchange or the Outlook client to disable
meeting requests? The rules in Outlook stop just short, they allow you
to disable reoccurring requests.

 

[Milly Staples [MVP - Outlook]]

No, I don't think there is an option to disable meeting requests to anyone
in the organization unless you restrict who can send email to executives,
including all types of items.

Sounds like you need some staff instructions and then follow-up training,
not restrictions.


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Gregg asked:

| We would like to disable all meeting requests in Outlook 2003 being
| sent executives. As it is now, even with us forwarding all requests to
| their admins (delegates), this still leaves a "pending" entry in the
| calendar, until the meeting is accepted/declined. We placed a call to
| Microsoft and the best they could come up with was forwarding all
| requests to a delegate.
|
| Does anyone know of a third party solution, or better yet, a
| permissions setting with Exchange or the Outlook client to disable
| meeting requests? The rules in Outlook stop just short, they allow you
| to disable reoccurring requests.

 

[Sue Mosher [MVP-Outlook]]

Here's what I'd recommend: Each executive and delegate needs to go to Tools | Options | E-mail Options | Tracking Options and clear the box for "Process responses and request automatically." This is the setting that controls whether Outlook performs a tentative acceptance of incoming meeting requests.

If you haven't already, you'll probably also want to check the option in Tools | Options | Delegates to send requests *only* to the delegate.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers