Disappearing results

[Gilley]

Hi,

For the life of me, I can't figure out what I am doing
wrong. I will try to explain it to the best of my
ability.

When I am viewing my document so that I can see the merge
fields (not the field codes), the result for New Order #:
displays (See Example 1).

However, when I view the results (either through a merge
to new document or view in the merge document), the result
for New Order #: disappears (See Example 2).

Example 1: (normal mailmerge view)
==================================================
Qty Model # Description Serial #
«ITEMNO» «ITEMDESC»
«Next Record»«ITEMNO» «Next Record»«ITEMDESC»
«Next Record»«ITEMNO» «Next Record»«ITEMDESC»

Replacement Order: New Order #: 241778
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Example 2: (with merge results displayed)
==================================================
Qty Model # Description Serial #
-813S TWIN/FUTON METAL
BUNK BED



Replacement Order: New Order #:
Qty Model # Description Value

I am using an IF statement to achieve the results I need
{if {mergefield itemno} <> " " {mergefield orderno}}.

My question is ...

Why wont the results display when viewing the merge
results?

One more bit of information ...

This is only a problem when I have multiple merge fields
with {next record} in the document above where the orderno
is to display and don't have that many records in the data
source. i.e. 3 lines with {next} and only 1 line of data
in the source file.

THANKS for any help you can give,

Warmest regards,

Gilley

 

[Cindy M -WordMVP-]

Hi Gilley,

Which version of Word, and what's the data source (Excel,
Access, other)?

Is the data that's disappearing purely numerical, or mixed
numbers and text *in the same column*?

For the life of me, I can't figure out what I am doing
wrong. I will try to explain it to the best of my
ability.

When I am viewing my document so that I can see the merge
fields (not the field codes), the result for New Order #:
displays (See Example 1).

However, when I view the results (either through a merge
to new document or view in the merge document), the result
for New Order #: disappears (See Example 2).

Example 1: (normal mailmerge view)
==================================================
Qty Model # Description Serial #
«ITEMNO» «ITEMDESC»
«Next Record»«ITEMNO» «Next Record»«ITEMDESC»
«Next Record»«ITEMNO» «Next Record»«ITEMDESC»

Replacement Order: New Order #: 241778
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Example 2: (with merge results displayed)
==================================================
Qty Model # Description Serial #
-813S TWIN/FUTON METAL
BUNK BED



Replacement Order: New Order #:
Qty Model # Description Value

I am using an IF statement to achieve the results I need
{if {mergefield itemno} <> " " {mergefield orderno}}.

My question is ...

Why wont the results display when viewing the merge
results?

One more bit of information ...

This is only a problem when I have multiple merge fields
with {next record} in the document above where the orderno
is to display and don't have that many records in the data
source. i.e. 3 lines with {next} and only 1 line of data
in the source file.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun
8 2004)
http://www.word.mvps.org

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