Disappearing text after creating a TOC

[Kris]

Hi,
I have a secretary who completed formatting a document with styles.
She used Word's TOC utility to build the table of contents. After
completing the TOC, some of the text in her document disappeared. For
example, she is missing the last two words in a paragraph or the last
few sentences. Any ideas?

Thank.
Kris

 

[Dawn Crosier, Word MVP]

Have her check to see whether she inadvertently marked the font for Hidden.
Show Hidden Text (CTRL+SHIFT+*). If the text displays, then she needs to
select the text and format the font, and remove the checkmark from Hidden.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"

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Hi,
I have a secretary who completed formatting a document with styles.
She used Word's TOC utility to build the table of contents. After
completing the TOC, some of the text in her document disappeared. For
example, she is missing the last two words in a paragraph or the last
few sentences. Any ideas?

Thank.
Kris

 

[Kris]

Hi,
Thanks for the tip. However, that wasn't the case. It seems to have
something to do with updating fields. Because if I select Update
Fields in the Tools, Options, Print window, it happens.

Any other ideas?

Kris

 

[macropod]

Hi Kris,

It sounds as if the disappearing text is being typed into a field (perhaps a cross-reference field). Naturally, that text will
disappear next time the field is updated.

To see this behaviour independently of updating the TOC, try selecting one of the problem blocks and pressing F9 (which updates
whatever field -if any- exists at that point) - if it's in a field, the text will disappear. To avoid typing within existing fields,
it might help if you switch field shading on - via Tools|Options|View.

If your user really needs to add text within an existing field, you have two choices - convert the field to plain text (which will
lose any cross-reference linking), or lock the field to prevent it updating. You do the former by Ctrl-Shift-F9 and the latter via
Ctrl-F11. You can't undo the former, but you can the latter (via Ctrl-Shift-F11).

Cheers