Display Non-working time for Resource in Gantt Bar

[dee]

Hi,

If a resource is on vacation for a day, for example, and is assigned a task
with a duration of 3 days, I see on the Gantt Bar that the task is taking
place over 4 days to compensate for the vacation day.

I can display non-working days in the Calendar easily, but am wondering how
I can display the non-working times for a resource in a task gantt bar.

 

[Jan De Messemaeker]

Hi,

Not obvious, you need a workaround. See the "Article on MSP" on my website

 

[dee]

Hello and thanks so much for your response.

I had actually read your article... but was hoping for some "magical" way of
colour-coding the gantt bar to display non-working holidays.

I'm still not clear on the concept, though. If I have a task this week - 3
day duration - Monday to Wednesday - and the resource is off on Wednesday,
the Gantt bar automatically jumps to Thursday to take into account Wed being
non-working, although the duration stays the same. So, let's say I input a
non-flexible task that must start on Wednesday for 1 day, it will show in the
Gantt area, but not at all related to the task mentioned above.

I'm obviously missing something key, if you wouldn't mind further explanation.

Thank you.
--
Thanks!

Dee

Hi,

Not obvious, you need a workaround. See the "Article on MSP" on my website

 

[Jan De Messemaeker]

Hi,

The key you are missing is that you MUST dio resource leveling for the
"normal" tasks to reposition.
HTH

--
Jan De Messemaeker, Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/
For FAQs: http://www.mvps.org/project/faqs.htm

Hello and thanks so much for your response.

I had actually read your article... but was hoping for some "magical" way of
colour-coding the gantt bar to display non-working holidays.

I'm still not clear on the concept, though. If I have a task this week - 3
day duration - Monday to Wednesday - and the resource is off on Wednesday,
the Gantt bar automatically jumps to Thursday to take into account Wed being
non-working, although the duration stays the same. So, let's say I input a
non-flexible task that must start on Wednesday for 1 day, it will show in the
Gantt area, but not at all related to the task mentioned above.

I'm obviously missing something key, if you wouldn't mind further explanation.

Thank you.

 

[dee]

Ok, it's becoming more clear... A couple of things:
1. Can I level 1 resource at a time?
2. Should I just add a Note with the dates the resource is on vacation - I
still don't exactly see how to use the addition of a vacation task.
3. I just levelled and it worked when the resource was out for more than
one day. However, if they are out for just one day, I seem to have to enter,
for example, Wed July 19 Start to Wed July 19 End Date, or it extended to
Thursday. Therefore, this wasn't levelled.

Thanks for your patience.

 

[dee]

Another question... when you level, the task becomes split... is it coded
anywhere else as being the result of levelling. The reason I am asking, is
that I am wondering if the ...... in blue that is the result of levelling can
be coloured differently than a regular split.

 

[Jan De Messemaeker]

Sorry No, a split is a split.

 

[Jan De Messemaeker]

Hi,

1. Yes, if you level fom a resource view
2. Add a vacation task like any other task, with amust start on constraint.
(Re-level of course)
3. What is the pace of your leveling? Try a fine granularity such as hour by
hour.
HTH

 

[dee]

That's what I was afraid of I guess I can use Text 1 as ...=vacation

Also, can you level one resource at a time?

 

[Jan De Messemaeker]

See other post: yes if you level from a resource view

 

[dee]

Sorry, didn't see other post. Thanks for all of your help!

 

[Mike Glen]

Hi Dee,

Have you tried Format/Timescale.../Non-working time tab and select the
Resource's calendar? You can give it a colour and shading. The Gantt view
will then show that resource's non-working time.

FAQs, companion products and other useful Project information can be seen at
this web address: http://project.mvps.org/faqs.htm

Hope this helps - please let us know how you get on

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for Project Tutorials

 

[dee]

Hi Mike

Thank you for the suggestion. Yes, I had tried this and it's great so that
I can display a band of colour when a resource has non-working times, so I
can split the task. However, I would like to be able to display all colour
codes for all resources - both in Gantt and the Calendar View.

Can't seem to do this. It switches from one to another. Is there any way
to display a Calendar that shows JUST non-working days for all resources?

 

[Jan De Messemaeker]

Hi,

The only way I see is to create a different project and generate the tasks
you want to see with VBA. A macro doing (also) that is on my website
("Article on MSP")