Display of contact person's name in Outlook 2002

[רועי]

Hello,

I would like to add a contact person to an email by writing his nickname
(instead of his real name, and assume this nickname is used only by me) in
the "To:" field, but I don't want the other persons that receive that email
will see his nickname, but his real name.

I tried using the nickname and the real name alternatively in the "File as:"
and the "Display as:" fields in the contact card but either the nickname
wasn't regonized when I typed it in the "To:" field of the message or it was
regonized but was also displayed to the other addressees.

How can I do this?

Thanks,
Roee.

 

[Diane Poremsky [MVP]]

outlook doesn't support nicknames.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/



Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

 

[Russ Valentine [MVP-Outlook]]

Outlook has no such feature. I've never seen anyone who needed it.
Autocompletion seems to suffice for most of us.

 

[Sue Mosher [MVP-Outlook]]

Create a distribution list with one member, this contact. Give the DL the nickname. You'll then be able to use that nickname to add that contact to the message, but they'll see their own name in the message, as will other recipients.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[רועי]

I actually thought this situation might be relvant for some people...
for example, you cc you Dad in a message, but you don't want people to see
"Dad" on the addressees list, yet you want to type "Dad" when you send him a
letter. Or say if you use a fond nickname with you girfriend (/boyfriend), or
just a weird handle between friends. It's not always fit that other people
will see that.

And is there a way to "program" the auto-completion for this purpose?
(in a way that outlook supports of course or some workaround, not by
manually changing the cache files...)

Thanks,
Roee.

Outlook has no such feature. I've never seen anyone who needed it.
Autocompletion seems to suffice for most of us.
--
Russ Valentine
[MVP-Outlook]

Hello,

I would like to add a contact person to an email by writing his nickname
(instead of his real name, and assume this nickname is used only by me) in
the "To:" field, but I don't want the other persons that receive that
email
will see his nickname, but his real name.

I tried using the nickname and the real name alternatively in the "File
as:"
and the "Display as:" fields in the contact card but either the nickname
wasn't regonized when I typed it in the "To:" field of the message or it
was
regonized but was also displayed to the other addressees.

How can I do this?

Thanks,
Roee.

 

[Russ Valentine [MVP-Outlook]]

No. You cannot alter the autocompletion algorithm. But all you need to do is
remember the first letter of the person's name (or first 3 letters in
Outlook 2002) and when you type it the person's address will appear. That
seems to be close enough for most users. A lot of users think they can use
the nickname field to do this, but as you can see, it is not searched.
An alternative is to use autoresolution instead of autocompletion. If you
use the nickname in your Contact's "Display" as field, then typing the
nickname should resolve to that Contact. But then the recipient will see
that name.
--
Russ Valentine
[MVP-Outlook]

I actually thought this situation might be relvant for some people...
for example, you cc you Dad in a message, but you don't want people to see
"Dad" on the addressees list, yet you want to type "Dad" when you send him
a
letter. Or say if you use a fond nickname with you girfriend (/boyfriend),
or
just a weird handle between friends. It's not always fit that other people
will see that.

And is there a way to "program" the auto-completion for this purpose?
(in a way that outlook supports of course or some workaround, not by
manually changing the cache files...)

Thanks,
Roee.

Outlook has no such feature. I've never seen anyone who needed it.
Autocompletion seems to suffice for most of us.
--
Russ Valentine
[MVP-Outlook]

Hello,

I would like to add a contact person to an email by writing his
nickname
(instead of his real name, and assume this nickname is used only by me)
in
the "To:" field, but I don't want the other persons that receive that
email
will see his nickname, but his real name.

I tried using the nickname and the real name alternatively in the "File
as:"
and the "Display as:" fields in the contact card but either the
nickname
wasn't regonized when I typed it in the "To:" field of the message or
it
was
regonized but was also displayed to the other addressees.

How can I do this?

Thanks,
Roee.

 

[Roee]

So simple...
Thanks!

Create a distribution list with one member, this contact. Give the DL the nickname. You'll then be able to use that nickname to add that contact to the message, but they'll see their own name in the message, as will other recipients.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Roee]

thanks Russ.
remembering the contact's name is not the problem, i just seek a way to
address a letter to someone more intuitively (e.g. when i think of my dad i
don't think of his name but of the word "Dad", same with girlfriend or
whatever).
The workaround suggested by Sue solves that but maybe MS should consider a
more straightforward way to do that (assuming I'm not the only one calling
for it...).

This might seem a picky matter, but I find those little things meaningful
for the more sophisticated users.

btw i found that the autocompletion feature can be misleading in a situation
where you have a contact name that called "abc" and an autocomlete entry
(that's in your contacts) that starts with "abcde".
Writing "abc" and pressing Tab will choose the autocomplete person when I
guess the contact should be preferred and not someone you once sent a letter
to, since after all you did write its exact name... (or at least give you a
chance to choose). And deleting "abcde" is not such a simple task (yes, i
stood on it and pressed "Delete" but it kept coming back!).
anyway... that's a different story altogether

No. You cannot alter the autocompletion algorithm. But all you need to do is
remember the first letter of the person's name (or first 3 letters in
Outlook 2002) and when you type it the person's address will appear. That
seems to be close enough for most users. A lot of users think they can use
the nickname field to do this, but as you can see, it is not searched.
An alternative is to use autoresolution instead of autocompletion. If you
use the nickname in your Contact's "Display" as field, then typing the
nickname should resolve to that Contact. But then the recipient will see
that name.
--
Russ Valentine
[MVP-Outlook]

I actually thought this situation might be relvant for some people...
for example, you cc you Dad in a message, but you don't want people to see
"Dad" on the addressees list, yet you want to type "Dad" when you send him
a
letter. Or say if you use a fond nickname with you girfriend (/boyfriend),
or
just a weird handle between friends. It's not always fit that other people
will see that.

And is there a way to "program" the auto-completion for this purpose?
(in a way that outlook supports of course or some workaround, not by
manually changing the cache files...)

Thanks,
Roee.

Outlook has no such feature. I've never seen anyone who needed it.
Autocompletion seems to suffice for most of us.
--
Russ Valentine
[MVP-Outlook]
Hello,

I would like to add a contact person to an email by writing his
nickname
(instead of his real name, and assume this nickname is used only by me)
in
the "To:" field, but I don't want the other persons that receive that
email
will see his nickname, but his real name.

I tried using the nickname and the real name alternatively in the "File
as:"
and the "Display as:" fields in the contact card but either the
nickname
wasn't regonized when I typed it in the "To:" field of the message or
it
was
regonized but was also displayed to the other addressees.

How can I do this?

Thanks,
Roee.

 

[Russ Valentine [MVP-Outlook]]

I agree Sue's workaround will fit your need better.
Yours used to be a frequent request, but isn't now.
Before autocompletion arrived on the scene, you could manually resolve any
name you wanted to an electronic address, and Outlook would remember that
resolution the next time you used that name. It still will if you turn off
autocompletion and just leave autoresolution running. But most users seem to
find autocompletion so easy that it has quickly become the predominant
method for recipient selection.
--
Russ Valentine
[MVP-Outlook]

thanks Russ.
remembering the contact's name is not the problem, i just seek a way to
address a letter to someone more intuitively (e.g. when i think of my dad
i
don't think of his name but of the word "Dad", same with girlfriend or
whatever).
The workaround suggested by Sue solves that but maybe MS should consider a
more straightforward way to do that (assuming I'm not the only one calling
for it...).

This might seem a picky matter, but I find those little things meaningful
for the more sophisticated users.

btw i found that the autocompletion feature can be misleading in a
situation
where you have a contact name that called "abc" and an autocomlete entry
(that's in your contacts) that starts with "abcde".
Writing "abc" and pressing Tab will choose the autocomplete person when I
guess the contact should be preferred and not someone you once sent a
letter
to, since after all you did write its exact name... (or at least give you
a
chance to choose). And deleting "abcde" is not such a simple task (yes, i
stood on it and pressed "Delete" but it kept coming back!).
anyway... that's a different story altogether

No. You cannot alter the autocompletion algorithm. But all you need to do
is
remember the first letter of the person's name (or first 3 letters in
Outlook 2002) and when you type it the person's address will appear. That
seems to be close enough for most users. A lot of users think they can
use
the nickname field to do this, but as you can see, it is not searched.
An alternative is to use autoresolution instead of autocompletion. If you
use the nickname in your Contact's "Display" as field, then typing the
nickname should resolve to that Contact. But then the recipient will see
that name.
--
Russ Valentine
[MVP-Outlook]

I actually thought this situation might be relvant for some people...
for example, you cc you Dad in a message, but you don't want people to
see
"Dad" on the addressees list, yet you want to type "Dad" when you send
him
a
letter. Or say if you use a fond nickname with you girfriend
(/boyfriend),
or
just a weird handle between friends. It's not always fit that other
people
will see that.

And is there a way to "program" the auto-completion for this purpose?
(in a way that outlook supports of course or some workaround, not by
manually changing the cache files...)

Thanks,
Roee.

:

Outlook has no such feature. I've never seen anyone who needed it.
Autocompletion seems to suffice for most of us.
--
Russ Valentine
[MVP-Outlook]
Hello,

I would like to add a contact person to an email by writing his
nickname
(instead of his real name, and assume this nickname is used only by
me)
in
the "To:" field, but I don't want the other persons that receive
that
email
will see his nickname, but his real name.

I tried using the nickname and the real name alternatively in the
"File
as:"
and the "Display as:" fields in the contact card but either the
nickname
wasn't regonized when I typed it in the "To:" field of the message
or
it
was
regonized but was also displayed to the other addressees.

How can I do this?

Thanks,
Roee.

 

[Sue Mosher [MVP-Outlook]]

And, if you use the DL once, Outlook should "remember" it as part of the autocomplete list after that.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers