Display of Names in Inbox, Sent Items etc.

[Joe McGuire]

The display of Contact names in my inbox (Outlook 2002) is inconsistent.
This becomes a pain when I arrange messages by sender or recipient. The
contacts' names are displayed two ways: Some of the messages show the actual
e-mail address of the contact, while others show the contact's display name.
This means that to see all the messages from, say, Joe Zilch, I actually
have to look at messages from two "different" senders: "Joe Zilch" (not
Zilch, Joe) and then (e-mail address removed), Joe's e-mail address. It's bad
enough that I have to remember Zilch's first name to find him instead of his
last, but displaying his stuff under two names that are not really different
adds a pointless layer of confusion. Is there a way to eliminate this
useless duplication? Thanks.

 

[Newt Ownsquare]

You can only control the format used in messages sent by you. There is no
standard.

If you want to minimize the problem, you may want to choose using the e-mail
address format, since some client apps, such as AOL, seem to use this format
only.

To set your system up this way you would have to do the following:

1) Change the "Display As" format for each member in your Contacts list.
2) Delete the content of your existing "Autocomplete file" (the NK2 file).
3) Repopulate the Autocomplete file with your revised Contacts list.
4) Prior to replying to messages, change the recipient's e-mail address format
to suit.

If you want to pursue the above method, post back, I can help you with items 2
and 3.

--
Hope this helps,
Newt

| The display of Contact names in my inbox (Outlook 2002) is inconsistent.
| This becomes a pain when I arrange messages by sender or recipient. The
| contacts' names are displayed two ways: Some of the messages show the actual
| e-mail address of the contact, while others show the contact's display name.
| This means that to see all the messages from, say, Joe Zilch, I actually
| have to look at messages from two "different" senders: "Joe Zilch" (not
| Zilch, Joe) and then (e-mail address removed), Joe's e-mail address. It's bad
| enough that I have to remember Zilch's first name to find him instead of his
| last, but displaying his stuff under two names that are not really different
| adds a pointless layer of confusion. Is there a way to eliminate this
| useless duplication? Thanks.
|
|

 

[MBI]

2) Delete the content of your existing "Autocomplete file" (the NK2 file).
3) Repopulate the Autocomplete file with your revised Contacts list.

If you want to pursue the above method, post back, I can help you with items 2
and 3.

Newt, I would be interested in knowing how to do this.

 

[Newt Ownsquare]

Okay, here's an edited copy of my previous post for this subject:

Outlook's autocompletion cache is maintained in a separate file, commonly called
the nickname list or NK2 file. You can manually delete a single entry, via the
drop down list in the To or Cc fields, by using the arrow keys to select the
address and then pressing the Delete key to remove it. You can also delete the
existing NK2 file (or rename the extension) to completely clear the cache and
start with a clean cache file. Do this with Outlook closed. When you open
Outlook again, a new empty NK2 will be generated.

You can either let the list self-generate from messages you send or you can jump
start it by repopulating it from your Contacts list.

If you want to delete or rename the existing NK2 file and then you wish to
repopulate it
with the content of your Contacts, here are the procedures I found for both
steps.

How to reset the nickname and the automatic completion caches in Outlook
http://support.microsoft.com/?kbid=287623

You can quickly and easily create a new NK2 (autocomplete file) using the
following workaround:

In Outlook, go to tools, options, mail setup, send/receive. Uncheck the
"Send immediately when connected" box. Next, press the Send/Receive Button
(in Options) and uncheck "Schedule an automatic send/receive". Next
disconnect your computer from the internet by removing your network and/or
telephone connection. Open a new e-mail, press the bcc or to or cc button,
select the contact folder you would like to bring into your NK2
(autocomplete) file. Select all names by highlighting first and last
contact and then add them by pressing the OK button at the bottom. With
your computer disconnected, press the send button. This will automatically
populate your autocomplete file with all of the selected e-mail addresses.
Next, go to your Outbox and delete the e-mail(s) that you just created. Go
back into your Tools, Options, Mail Setup, Send/Receive and change your
options back to the original settings. Remember to put your mail settings
back and plug in your removed cables.

Here's a good read on this subject:

Understanding the autocomplete cache
http://www.outlookpower.com/issues/issue200506/00001584001.html

Good luck!
--
Hope this helps,
Newt


|
| Newt Ownsquare wrote:
|
| > 2) Delete the content of your existing "Autocomplete file" (the NK2 file).
| > 3) Repopulate the Autocomplete file with your revised Contacts list.
|
| > If you want to pursue the above method, post back, I can help you with items
2
| > and 3.
|
|
| Newt, I would be interested in knowing how to do this.
|

 

[MBI]

| Newt Ownsquare wrote:


|
| > 2) Delete the content of your existing "Autocomplete file" (the NK2
file).
| > 3) Repopulate the Autocomplete file with your revised Contacts
list.
|
| > If you want to pursue the above method, post back, I can help you
with items
2
| > and 3.
|
|
| Newt, I would be interested in knowing how to do this.
|

Newt, that was absolutely fabulous. Thank you so much.

 

[Brian Tillman]

You can quickly and easily create a new NK2 (autocomplete file) using
the following workaround:

Overly complicated. No need to do half what you describe. Joust open a
compose window, populate the To field as you describe, then press CTRL-K to
resolve the addresses. All done. Close the compose window. The act of
resolving the addresses adds them to the NK2 file. You don't have to send.

 

[Newt Ownsquare]

You're welcome....and thanks for the feedback!

--
Hope this helps,
Newt


| | Newt Ownsquare wrote:
|
|
| |
| | > 2) Delete the content of your existing "Autocomplete file" (the NK2
| file).
| | > 3) Repopulate the Autocomplete file with your revised Contacts
| list.
| |
| | > If you want to pursue the above method, post back, I can help you
| with items
| 2
| | > and 3.
| |
| |
| | Newt, I would be interested in knowing how to do this.
| |
|
| Newt, that was absolutely fabulous. Thank you so much.
|

 

[Newt Ownsquare]

Your suggestion may only apply to Outlook 2003.

I'm running Outlook 2002 which doesn't appear to have this feature (to resolve
addresses)

--
Hope this helps,
Newt


|
| > You can quickly and easily create a new NK2 (autocomplete file) using
| > the following workaround:
|
| Overly complicated. No need to do half what you describe. Joust open a
| compose window, populate the To field as you describe, then press CTRL-K to
| resolve the addresses. All done. Close the compose window. The act of
| resolving the addresses adds them to the NK2 file. You don't have to send.
| --
| Brian Tillman
|

 

[Brian Tillman]

Your suggestion may only apply to Outlook 2003.

I'm running Outlook 2002 which doesn't appear to have this feature
(to resolve addresses)

Sure it does.