Distributing Contacts

[Chaplain Doug]

Outlook 2002. We would like one person in our organization
to keep up the contacts list and to then be able to
distribute this list to every computer in our office. How
may this be done? Also, how does one make another list
besides "contacts." I would like to
have "chaplains," "RDs," "Board Members" etc. Thanks for
the help.

Chaplain Doug

 

[Russ Valentine [MVP-Outlook]]

Is your organization using Exchange Server or is everyone using a standalone
version of Outlook?

To make separate Contact Lists, create separate Contact subfolders.

 

[Chaplain Doug]

It looks like we are using standalone Outlook on each
station. However, how would I determine if we are using
exchange? Thanks.

-----Original Message-----
Is your organization using Exchange Server or is everyone using a standalone
version of Outlook?

To make separate Contact Lists, create separate Contact subfolders.
--
Russ Valentine
[MVP-Outlook]

Outlook 2002. We would like one person in our organization
to keep up the contacts list and to then be able to
distribute this list to every computer in our office. How
may this be done? Also, how does one make another list
besides "contacts." I would like to
have "chaplains," "RDs," "Board Members" etc. Thanks for
the help.

Chaplain Doug

.

 

[Chaplain Doug]

Let me reword my original question. How can we maintain
one "Contacts" folder and its distribution lists whereby
many can update the list? We want all people to use the
same Contacts, but there may be a need to have more than
one person maintaining the list. Thanks for the ehlp.

-----Original Message-----
Is your organization using Exchange Server or is everyone using a standalone
version of Outlook?

To make separate Contact Lists, create separate Contact subfolders.
--
Russ Valentine
[MVP-Outlook]

Outlook 2002. We would like one person in our organization
to keep up the contacts list and to then be able to
distribute this list to every computer in our office. How
may this be done? Also, how does one make another list
besides "contacts." I would like to
have "chaplains," "RDs," "Board Members" etc. Thanks for
the help.

Chaplain Doug

.

 

[Russ Valentine [MVP-Outlook]]

You really can't. Unless you are running against Exchange Server, Outlook
has no provision for sharing data. Outlook's information store (PST file)
can only be accessed by one user at a time. Your only alternatives are
listed here:
http://www.slipstick.com/outlook/share.htm
--
Russ Valentine
[MVP-Outlook]

Let me reword my original question. How can we maintain
one "Contacts" folder and its distribution lists whereby
many can update the list? We want all people to use the
same Contacts, but there may be a need to have more than
one person maintaining the list. Thanks for the ehlp.

-----Original Message-----
Is your organization using Exchange Server or is everyone using a standalone
version of Outlook?

To make separate Contact Lists, create separate Contact subfolders.
--
Russ Valentine
[MVP-Outlook]

Outlook 2002. We would like one person in our organization
to keep up the contacts list and to then be able to
distribute this list to every computer in our office. How
may this be done? Also, how does one make another list
besides "contacts." I would like to
have "chaplains," "RDs," "Board Members" etc. Thanks for
the help.

Chaplain Doug

.