Distribution Lists

[PatJennings]

BIG PROBLEM!
I have faulted over sending mass (2,000) recipients emails when the
identifies of the receivers should not have been made known to the other
recipents. I know that using the bcc address line prevents others in the
distribution from seeing the other addressees. However, I have sometimes
lost my concentration and put addressees in the TO or CC lines. Tremendous
aggravation at work! They might fire me.
Question #1: If I create a distribution list and use it in the TO or CC
lines, do all addressees see the other addressees?
Question #2: If the answer to question #1 is affirmative, is there a way for
me to set up Outlook so that niether the TO or CC addressee bars are not
enabled?
Question #3: Does anyone have any other solution?
HELP! Thanks.

 

[Dan Pascal]

I think you need to use a mail merge add-in for Outlook. There are many you
can choose from but I recommend Easy Mail Merge. That is what I use and I'm
very satisfied with it. You can find it at this link:
http://www.emailaddressmanager.com/mail_merge.html

 

[PatJennings]

Your product appears to provide a solution. Before, trying -- I do NOT need
another catastrophe -- can you confirm that each recipient will see their
own email address and no others?
Pat

 

[Sue Mosher [MVP-Outlook]]

1) Yes.
2) No.
3) I would suggest strongly that you get away from distribution lists and either go to a dedicated bulk mail host (e.g. Google Groups, MSN Groups, Yahoo Groups) or mass mail software (see http://www.slipstick.com/addins/mail.htm#massmail and your favorite downloads site) or simply use the mail merge feature already available in Office.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[PatJennings]

Another question, Dan.
Is there a limit on the number of addressees that can be mailed?

 

[Brian Tillman]

Another question, Dan.
Is there a limit on the number of addressees that can be mailed?

Only if one is imposed by your ISP.

 

[Dan Pascal]

Yes, each recipient will see ONLY their own email address in the "TO" field.

 

[Dan Pascal]

Hi Pat,

No, there is no email addresses limit in the full version of the program.
The only limit is in the trial version where you have a limitation of 10
recipients.

 

[Milly Staples [MVP - Outlook]]

Just use mail merge in Outlook - no limitations.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Dan Pascal asked:

| Yes, each recipient will see ONLY their own email address in the "TO"
| field.
|
| || Your product appears to provide a solution. Before, trying -- I do
|| NOT need another catastrophe -- can you confirm that each recipient
|| will see their own email address and no others?
|| Pat
||
||
|| ||| I think you need to use a mail merge add-in for Outlook. There are
||| many you can choose from but I recommend Easy Mail Merge. That is
||| what I use and I'm very satisfied with it. You can find it at this
||| link: http://www.emailaddressmanager.com/mail_merge.html
|||
||| |||| BIG PROBLEM!
|||| I have faulted over sending mass (2,000) recipients emails when the
|||| identifies of the receivers should not have been made known to the
|||| other recipents. I know that using the bcc address line prevents
|||| others in the distribution from seeing the other addressees.
|||| However, I have sometimes lost my concentration and put addressees
|||| in the TO or CC lines. Tremendous aggravation at work! They might
|||| fire me.
|||| Question #1: If I create a distribution list and use it in the TO
|||| or CC lines, do all addressees see the other addressees?
|||| Question #2: If the answer to question #1 is affirmative, is there
|||| a way for me to set up Outlook so that niether the TO or CC
|||| addressee bars are not enabled?
|||| Question #3: Does anyone have any other solution?
|||| HELP! Thanks.

 

[Brian Tillman]

No, there is no email addresses limit in the full version of the
program. The only limit is in the trial version where you have a
limitation of 10 recipients.

I wish you'd stop hawking your stuff in the newsgroup while pretending your
just another satisfied user.