"do not check spelling and grammar" ignored

[robertwlamb]

First, I use Word 2004 on OS X 10.4.8
I am trying to spell and grammar check a long document. One of my
styles, "Code", is set to "do not check spelling and grammar" because
it is computer code. I have verified this by looking at the Format/
Style/modify/language window, where the box is checked, and seeing
that "do not check spelling and grammar" is written in the the
description of the style provided in the format/style window.
However, the spelling and grammar check has recently started to spell
check all the "code" making for a headache.
"Code" is based on the "normal" style, which is the base style for all
the headings and body text in the paragraph. "normal" is NOT set to
"do not check spelling and grammar" because the regular text needs to
be checked. All text is set to US English. This document is shared
on two other machines, which both use Windows.
I tried copying the entire document into a new blank document, but to
no avail.
Couldn't find this exact problem on the MVP site or in the
newsgroups.
Any advice? thanks Robert Lamb

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Robert:

OK: two things going on.

The cause of your problem is that "all text is set to "US English"" in
addition to which the Style is set to US English.

The "Language" setting can be either a style property or a directly-applied
property. It sounds as though your Code text has the language US English
applied directly. If it has, that will override the "language" of "No
Proofing" and attract the attention of the spelling and grammar checkers.

You could remove this by selecting all your "Code" paragraphs and hitting
Command + SpaceBar to remove the direct formatting (which will clean off the
language setting and revert to the underlying style).

On the other hand, in long structured documents, we strongly recommend that
you do not use the "Normal" style as a "working" style. I use "Normal" as a
flag that "This text has not yet been formatted" and at some point in the
production process I turn "Normal" a funny colour so I can see which text
has not been formatted properly

Having any of your working styles based on Normal means you are likely to
catch document-wide "diseases" at inopportune moments

Hope this helps

First, I use Word 2004 on OS X 10.4.8
I am trying to spell and grammar check a long document. One of my
styles, "Code", is set to "do not check spelling and grammar" because
it is computer code. I have verified this by looking at the Format/
Style/modify/language window, where the box is checked, and seeing
that "do not check spelling and grammar" is written in the the
description of the style provided in the format/style window.
However, the spelling and grammar check has recently started to spell
check all the "code" making for a headache.
"Code" is based on the "normal" style, which is the base style for all
the headings and body text in the paragraph. "normal" is NOT set to
"do not check spelling and grammar" because the regular text needs to
be checked. All text is set to US English. This document is shared
on two other machines, which both use Windows.
I tried copying the entire document into a new blank document, but to
no avail.
Couldn't find this exact problem on the MVP site or in the
newsgroups.
Any advice? thanks Robert Lamb

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410