doc with many photos

[Jeff]

Hi everyone,

I am planning to create a "book" narrative of my family's genealogy for my
own extended family's use. I plan to create it in Word 2002 so I can modify
and update it easily.

This will contain numerous chapters and many scans of photos. My question
concerns the best way to proceed in view of the many photos and their large
file sizes. Because the photos will be interspersed throughout the book,
what is the best way to do this? Just create a huge document (many backups
obviously) with the photos inserted in the document, or is there a better
way? I realize I could leave the photos elsewhere but am afraid they may be
separated from the text and cause problems if I did that.

Are there any problems to anticipate due to size of the document or anything
else?

Should the chapters be separate documents, or should I keep everything in
one and combine them later for page numbering?

Thanks.

 

[Jezebel]

A couple of suggestions --

1. Always keep separate copies of the graphic files. Even if you ultimately
embed them in the Word document, keep the originals. Make a sub-folder
called 'Graphics' and make sure it's included with your backups. Two
reasons: a) recovery is quicker if your document gets scrambled, and b)
people will ask for copies. It's easy to put graphics not a Word document.
It's a nuisance getting them out.

2. Prepare the graphics before putting them into Word. Use a graphics editor
to set the finished size and resolution and anything you need to do to
contrast, brightness, etc. Avoid making any changes to the graphic after you
get it into Word.

3. Always import your graphics from a file, never by cut and paste.

4. If your document starts getting beyond a few MB, break it into separate
files.

 

[Robert M. Franz]

Hello Jeff

I am planning to create a "book" narrative of my family's genealogy for my
own extended family's use. I plan to create it in Word 2002 so I can modify
and update it easily.

This will contain numerous chapters and many scans of photos. My question
concerns the best way to proceed in view of the many photos and their large
file sizes. Because the photos will be interspersed throughout the book,
what is the best way to do this? Just create a huge document (many backups
obviously) with the photos inserted in the document, or is there a better
way? I realize I could leave the photos elsewhere but am afraid they may be
separated from the text and cause problems if I did that.

Are there any problems to anticipate due to size of the document or anything
else?

Should the chapters be separate documents, or should I keep everything in
one and combine them later for page numbering?

Just a few comments to Jezebel's list: I'm all for preparing the
graphics outside of Word and insert them in their final size. Since
yours will mainly be scans, inspect your scanner software first and try
to scan to file there in optimal quality. The final resolution which you
need depends on the output process (and that's a small science of its own).

I would insert the pictures into Word as linked not embedded, thus you
should be fine with one single file. And keep the graphics in the same
folder (or a subfolder) with the DOC file.

Greetinx
..bob

 

[Jezebel]

graphics outside of Word and insert them in their final size. Since

yours will mainly be scans, inspect your scanner software first and try
to scan to file there in optimal quality. The final resolution which you
need depends on the output process (and that's a small science of its

own).

96 dpi for screen use, 100 or 300 dpi for printing. In fact Word *assumes*
your graphic is 96 dpi. Anything else and it scales your graphic by
[Resolution] / 96.

 

[Jeff]

Thank you both. I appreciate it very much.

--

Jeff Williams
Email address deliberately false to avoid spam
(e-mail address removed)

graphics outside of Word and insert them in their final size. Since
yours will mainly be scans, inspect your scanner software first and try
to scan to file there in optimal quality. The final resolution which you
need depends on the output process (and that's a small science of its

own).

96 dpi for screen use, 100 or 300 dpi for printing. In fact Word *assumes*
your graphic is 96 dpi. Anything else and it scales your graphic by
[Resolution] / 96.

 

[Jeff]

Is there a way to make Word print the pictures at 300 dpi instead of 96?

--

Jeff Williams
Email address deliberately false to avoid spam
(e-mail address removed)

graphics outside of Word and insert them in their final size. Since
yours will mainly be scans, inspect your scanner software first and try
to scan to file there in optimal quality. The final resolution which you
need depends on the output process (and that's a small science of its

own).

96 dpi for screen use, 100 or 300 dpi for printing. In fact Word *assumes*
your graphic is 96 dpi. Anything else and it scales your graphic by
[Resolution] / 96.