Docking the Formatting Palette in Word 2004

S

Stan Arvkarian

How can I dock the formatting palette so that it is underneath the
standard toolbar? Also, how do I change the formatting palette's
orientation so that it is horizontal rather than the standard vertical?
Thanks.
 
C

CyberTaz

Hi Stan -

The Palette doesn't allow horizontal orientation the way a regular toolbar
does. The adjustments presented when you click the triangle at its bottom
edge are all there is. You can 'dock' it at the bottom edge of another
toolbar or the menu bar by dragging it to the location til it 'snaps' to the
other's bottom edge.

Regards |:>)
 
J

JE McGimpsey

CyberTaz said:
The Palette doesn't allow horizontal orientation the way a regular toolbar
does. The adjustments presented when you click the triangle at its bottom
edge are all there is. You can 'dock' it at the bottom edge of another
toolbar or the menu bar by dragging it to the location til it 'snaps' to the
other's bottom edge.

And unlike toolbars, document windows will not drop down below the
palette.
 
A

Antti Ussa

How can I dock the formatting palette so that it is underneath the
standard toolbar? Also, how do I change the formatting palette's
orientation so that it is horizontal rather than the standard vertical?
Thanks.

I wonder if it is possible to make Styles-palette bigger in
Formatting-palette. I use styles a lot, and it is a tedious job to scroll
the palette up and down to find the correct style. If it isn't, so if anyone
of MBU is reading this, please add this to your to-do-list for the next
Office release. :)
 
D

Daiya Mitchell

I wonder if it is possible to make Styles-palette bigger in
Formatting-palette. I use styles a lot, and it is a tedious job to scroll
the palette up and down to find the correct style. If it isn't, so if anyone
of MBU is reading this, please add this to your to-do-list for the next
Office release. :)

Reason #18 for why I don't use the Formatting Palette at all. Feature
request seconded--actually, even if the scroll wheel worked in the styles
section it would help a lot, for many people. (Reason #12, its vertical
nature, also complained of in this thread.)

Antti, the regular Style dropdown menu on the Formatting toolbar is rather
more functional--it will show 12 styles at a time instead of 5, at least
here. Even if you don't want the entire Formatting toolbar to show (who
does?), you might consider building a custom toolbar for the functions that
you use most frequently, and the Styles menu could be on there.

Alternatively, you can put individual styles on a toolbar, or assign them
keyboard shortcuts--some headings already have shortcuts assigned.

It takes a little energy to customize, but if you use Word a lot, it's
likely to be worth it. Customization should allow you to eliminate almost
anything that is a "tedious job" to access.
http://word.mvps.org/Mac/CustomizeToolbars.html
 
A

Antti Ussa

Antti, the regular Style dropdown menu on the Formatting toolbar is rather
more functional--it will show 12 styles at a time instead of 5, at least
here. Even if you don't want the entire Formatting toolbar to show (who
does?), you might consider building a custom toolbar for the functions that
you use most frequently, and the Styles menu could be on there.

Thanks for the hint! I'll try that instead of Formatting palette. Actually
this is the only thing, that I miss from Word 2003 on PC. Styles on the Task
Pane (on PC) make it so much easier to use Styles in your document. If they
only let us resize Formatting palette -styles, that would be a close match.
If they only...
 
C

Clive Huggan

Thanks for the hint! I'll try that instead of Formatting palette. Actually
this is the only thing, that I miss from Word 2003 on PC. Styles on the Task
Pane (on PC) make it so much easier to use Styles in your document. If they
only let us resize Formatting palette -styles, that would be a close match.
If they only...
Hello Antti,

Further to what Daiya said, you might find some useful ideas if you do a
"Find" for "Creating buttons on toolbars to apply selected styles and
formatting" in some notes on the way I use Word for the Mac. Titled "Bend
Word to Your Will", they are available as a free download from the Word
MVPs' website (http://word.mvps.org/Mac/Bend/BendWordToYourWill.html). Some
of the notes starting at page 44 may also be relevant.

[Note: "Bend Word to your will" is designed to be used electronically and
most subjects are self-contained dictionary-style entries. If you decide to
read more widely than the item I've referred to, it's important to read the
front end of the document -- especially pages 3 and 5 -- so you can select
some Word settings that will allow you to use the document effectively.]

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
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you may see a blank page and have to hit the circular arrow icon -- "Reload
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============================================================
 
J

John McGhie [MVP - Word and Word Macintosh]

Hi Antti:

We have asked for your idea a couple of times. I have added your request to
the chorus :)

However, if you take a look here:
http://www.microsoft.com/office/preview/uioverview.mspx

(Yes, it does work from a Mac, I just checked it...)

You will see that the "Formatting Palette/Task Pane" idea has been
de-emphasised for the next release.

Task Panes are still around, but they're not used for very much. The good
news is that they are now to be accessible to customisation, which they
weren't in their first generation.

As you can see, there's a "Styles" chunk on the Ribbon. You can also add as
many styles as you like to the Quick Access Toolbar. And you can add new
chunks to the Ribbon.

It's going to be a bit of a learning curve, but we'll be able to get the
next version much closer to the way we as individual users would like it.

Cheers

Thanks for the hint! I'll try that instead of Formatting palette. Actually
this is the only thing, that I miss from Word 2003 on PC. Styles on the Task
Pane (on PC) make it so much easier to use Styles in your document. If they
only let us resize Formatting palette -styles, that would be a close match.
If they only...

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410
 
C

Clive Huggan

Hello John,

"Because commands are better organized and presented in a way that
corresponds to how people work, Microsoft Office users will be able to
easily find and utilize new advanced Microsoft Office capabilities. The
streamlined look and dynamic results-oriented Galleries in the 2007
Microsoft Office system products will enable users to spend more time
focused on their work and less time focused on getting the application to do
what they want it to do. As a result, with the new Microsoft Office, people
will be able to produce better results faster."

Oh wow!!!!

Yours in faith,

C.A. Huggan
============
 
J

John McGhie [MVP - Word and Word Macintosh]

Hi Clive:

It really does sound too good to be true, doesn't it :)

Well, it's early days yet. But it certainly seems to live up to those
promises.

Of course there are going to be problems. I sell Word solutions for a
living: I am going to have to re-code everything to work a different way!

But in terms of our average corporate knowledge-worker getting a presentable
document completed "today" -- a document that can be re-used, a document
that isn't internally broken, a document that doesn't fall apart of you move
it -- this thing is a really giant leap forward.

These people don't have time to learn to use Word. And they no longer have
the money to pay a team of "word processors" in the "Documentation
department" to fix up their messes. In a corporation these days, the
document's gotta be right, it's gotta be now, and it's gotta conform to the
corporate look and feel.

You can do that. I can do that. But 99.9 per cent of Word users can't.

With Office 2007, they will be able to.

For the technically-minded amongst us, Office 2007 brings all of the
benefits of SGML to untrained end-users.

It really is a huge shift. The "knowledge of how to use Word" and the
"knowledge of how to design documents" has all been encapsulated and moved
out of the document author's way. They can still go in and fiddle if they
want to (probably to a greater degree than they could before). But they
don't have to. Word won't offer them anything that would break their
documents.

Document specialists can do anything they like, and no longer lay awake at
night worrying that the template they rolled out last week is "unstable"
unless the users use it exactly correctly.

Yeah, I guess we all in here will have to put in quite a bit of work to help
Microsoft get this one right. Almost everything has changed. Getting the
bugs out will be a big job. But if we get it right, end-users will be able
to stop worrying about how to use Word and get on with their work! :)

Cheers


Hello John,

"Because commands are better organized and presented in a way that
corresponds to how people work, Microsoft Office users will be able to
easily find and utilize new advanced Microsoft Office capabilities. The
streamlined look and dynamic results-oriented Galleries in the 2007
Microsoft Office system products will enable users to spend more time
focused on their work and less time focused on getting the application to do
what they want it to do. As a result, with the new Microsoft Office, people
will be able to produce better results faster."

Oh wow!!!!

Yours in faith,

C.A. Huggan
============

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410
 
A

Antti Ussa

It really is a huge shift. The "knowledge of how to use Word" and the
"knowledge of how to design documents" has all been encapsulated and moved
out of the document author's way. They can still go in and fiddle if they
want to (probably to a greater degree than they could before). But they
don't have to. Word won't offer them anything that would break their
documents.

That sounds great, if it is really going to materialize. Is it really so,
that writers no longer need to worry about designing documents? That must be
some kind of magic or are they just mixing up Word and Publisher and provide
users with some pre-maed templates. I hope not, because Word is a
word-processor and I hope it to remain that way.

We'll see that within a year.
 
J

John McGhie [MVP - Word and Word Macintosh]

Hi Antti:

There is layer upon layer of detail needed to really answer your question.
Let me just hit the high points...

A) When Word 2007 comes out of the box, it will have a selection of
document themes. A theme is, in reality a "super style" that instantly
varies the look and feel, colour and style of the whole document. It's
actually an XML Style Sheet, which is somewhat similar to a web cascading
stylesheet. In XML, you can do anything you like with one of those :)

B) Word will also have a built-in collection of "Document Parts". Cover
pages, TOCs, Bibliographies, Indexes, whatever. These document parts adopt
the Themes. Users can add the parts to quickly build up their document from
blank, or they can start with a pre-built document and add or remove parts.

C) Word will also have a collection of document "Chunks". Things such as
Tables, Pictures, Drop-caps, multi-column pages, etc. Users can click and
drop these anywhere: Word will refuse to put them in if they cannot work in
the chosen position. It will adopt the surrounding formatting when it puts
them in otherwise.

These three collections are being created by the Microsoft design people.
Microsoft's sense of document design tends towards the garish, so they will
probably be fairly in-your-face and designed to impress the easily impressed
:) However, the ones I have seen so far seem a great deal more useable
than previous offerings from Redmond :)

So, out of the box, an unskilled user can create a relatively presentable
document just by pointing and clicking. It may not win any design award!
However, the formatting will ALL be PERFECT. No broken code. No munged
cross-references. No shattered margins or wandering tables. No broken
numbering. It may not look great, but it's built like a Mack Truck :)

Then the Elliots and Anttis of this world will get to work... As you and I
work, each time we need something that looks better than the standard
component, we will create it. When we're happy with it, select it and click
a button to add it to your collection in Word (or any of the other
applications).

When you get a complete layout ready to publish, save it as a template, put
a price on it, and send it to Microsoft Office Market Place for sale! If
you are a corporation, you would get a design company to create a while set
of corporate documents for you with your corporate branding.

Drop the resulting templates on the internal network and it will
automatically replace the standard components in every copy of Microsoft
Office (Win and Mac...) across the organisation.

Your corporate users can then create standard company documents, properly
formatted, branded and correctly formatted. A "manager", who got their
position largely by proving themselves totally useless as a "worker", will
be able to create documents that can safely be presented to customers
without knowing any more about publishing than they currently do.

That's the real power of the idea. If you are like me, it will take you a
month or two of reflection to get your head around the concept. The sheer
scope of this is breathtaking.

And I haven't even mentioned "Data Mining" yet. That's a whole other
breath-taking story. Because the document file format is Open XML, your
company mainframe can read your Word document and extract last months' sales
figures by product and by area automatically. And your document can read
the mainframe and get the warehouse stock levels in real time... That's a
whole other story...

I think it would be unreasonable for us to expect Microsoft to get this
working perfectly on Day One. This is a transition on the same scale as OS
9 to OS X. Except that that one was easy: OS 9 was well-known and
well-understood by everyone, and Unix had been in commercial service for 20
years before Apple got hold of it. "This" has never been done before, and
it's a completely different way of thinking. We're all going to have to do
a bit of work before we can actually hand this to to our boss with
confidence that he won't screw up the annual report! But I think it's worth
putting the effort in: it's open source, it's feasible, and it's close to
working right now. Oh, and documentation professionals such as Elliott and
I, it's a licence to print money :)

Now: Let me get back to learning how to make document chunks.... :)

Cheers

That sounds great, if it is really going to materialize. Is it really so,
that writers no longer need to worry about designing documents? That must be
some kind of magic or are they just mixing up Word and Publisher and provide
users with some pre-maed templates. I hope not, because Word is a
word-processor and I hope it to remain that way.

We'll see that within a year.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410
 
A

Antti Ussa

Whooa. That really is something to look forward to. Thanks for your
exhaustive explanation!
 

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