Document doesn't print correctly

[David]

I made a word document in Office for Mac 2008 containing images and
textboxes. When I printed this document to a PDF-file, one textbox and a
series of 5 images which are located next to eachother were only printed for
50%, bottom up. So although the document displays correctly in print preview,
it won't print correctly. It's not displayed correctly in the print preview
in the print dialog.

Thanks for all help!

 

[John McGhie]

Eeeewww.... These can be difficult to troubleshoot.

If the image does not appear correctly in the print preview dialog, that
tells us something very important: there is something wrong with the
document.

Regardless of how it appears in Print Layout View, Print Preview shows you
what is actually about to happen. Print Layout represents Microsoft Word's
"estimate" of what the document will look like, and it's about 98 per cent
accurate.

Print Preview actually sends the document to the printer driver, then
displays what is coming out of the driver instead of sending it to the
printer.

1) Make sure you do not have a white box or square sitting over the bottom
of the page. Maybe a wandering text box or a table or a graphic square,
that the picture has slid behind.

2) Make sure that your footer margin is not set so large that it is
occupying half the page.

Hope this helps

I made a word document in Office for Mac 2008 containing images and
textboxes. When I printed this document to a PDF-file, one textbox and a
series of 5 images which are located next to eachother were only printed for
50%, bottom up. So although the document displays correctly in print preview,
it won't print correctly. It's not displayed correctly in the print preview
in the print dialog.

Thanks for all help!

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:[email protected]

 

[CyberTaz]

Hello David -

If the problem objects are set to In Line with Text make sure the line
spacing isn't set to Exactly something -- or at leas make sure that the
Exactly value is sufficient to accommodate the size of the objects.

This is something which can occur if the objects are near the top of a page.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[David]

Thanks for all the replies up until now. I solved the problem by deleting and
replacing the textbox and images. Unfortunately, I have another problem now.
I can't use the entire page, when a place something like a textbox for
example close to the bottom of the page (in this case, around 1,5 inches)
then it doesn't show up in the print. It's like the last 1,5 inches are just
cut off!

 

[John McGhie]

Hi David:

You have checked your Page Margins? That sounds like you might have the
bottom margin set a bit too high.

Most printers will get within about a centimetre of the edge of the paper
without a problem.

Also: Check that the printer selected in Word is the actual type of printer
being used to print. Word gets its measurements from the printer driver.

And: Check that the paper size selected for the document is the same as the
paper physically loaded in the printer.

And: Go into the footer of the document and make sure there really is
nothing in there. Turn on all your non-printing characters so that you can
see what you are doing: white squares are hard to see against white paper


Hope this helps

Thanks for all the replies up until now. I solved the problem by deleting and
replacing the textbox and images. Unfortunately, I have another problem now.
I can't use the entire page, when a place something like a textbox for
example close to the bottom of the page (in this case, around 1,5 inches)
then it doesn't show up in the print. It's like the last 1,5 inches are just
cut off!

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:[email protected]

 

[David]

Everything seems fine. There's nothing in the header or footer, the output
format is A4, which it's supposed to be. I'm not using a physical printer,
I'm using the built in pdf printer of Mac OS X. The only solution I see is
reducing the scale to 98%. This way the entire document is printed, although
I have a big white space at the bottom of the document now It's still not
looking the way it's supposed to unfortunately :s When I go into the margin
settings and I go back out, Word tells me a margin is out of printing range,
that's because I set all margins to zero I guess, but maybe it might be the
cause of the problem???

Thanks anyway, you guys rock

 

[John McGhie]

Hi David:

Word will always whinge about margins that are set to a figure less than the
printer in use reports that it can print.

If you are printing to PDF, then you need to select a physical printer in
the Print Dialog, to tell Word what internal measurements to set on the job.
You don't have to have the printer even connected (or even own it... But you
do have to have the driver for it installed, to tell Word which one to
imagine...)

Then OS X saves the output that was heading to the physical printer as a
file instead.

So yes, you need to choose a physical printer, and ideally, you need to find
a printer that supports full-bleed printing (and tells Word about it!)

Hope this helps

Everything seems fine. There's nothing in the header or footer, the output
format is A4, which it's supposed to be. I'm not using a physical printer,
I'm using the built in pdf printer of Mac OS X. The only solution I see is
reducing the scale to 98%. This way the entire document is printed, although
I have a big white space at the bottom of the document now It's still not
looking the way it's supposed to unfortunately :s When I go into the margin
settings and I go back out, Word tells me a margin is out of printing range,
that's because I set all margins to zero I guess, but maybe it might be the
cause of the problem???

Thanks anyway, you guys rock

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:[email protected]