Document growing huge for no good reason

[David Hare-Scott]

I am not sure if this is the best NG for the question so please correct me
if it is not.

I have a two page Word document with text and some graphics. It is a
collaborative effort by several people so different versions of Word are in
use. When the first version came to me the file was about 1.3 meg. After
several rounds of editing it had grown to 20 megs! It is still the same two
pages with the same graphics in it, nobody added more graphics.

I created a new document and copied and pasted everything into it. This
reduced it to 9 megs. This is still giving problems as my mail server is
complaining when I send it to somebody. If transformed to a PDF the file is
about 600K.

How do I keep it in Word and shrink it back to the size that it started and
how do I prevent the problem again?

David

 

[Stefan Blom]

If you copy and paste document content, minus the final paragraph mark
(¶) into a new document, does that improve the situation? Doing this
should get rid of "garbage" in the file.

Trying to reduce the size of the graphics would also be helpful of course.

 

[David Hare-Scott]

Thankyou Stefan

I have tried that but it makes no difference. Also I found an article
saying to add a registry key to prevent two copies of each graphic object
from being saved. I then re-copied and pasted into a new document again,
and once more it makes no difference. The file is obstinately over 9 meg
when it started at 1.3 megs. I cannot reduce the size of the graphics
without reducing readability and in any case they are the same as the
smaller version of the file. Any other ideas?

David