document map (in navigation pane) shows too many headings

[whitneyragan]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)

Yesterday I began using the document map to navigate my document. Initially it only showed the text I had formatted in a "heading" style. This is what I wanted. Now upon reopening the file, it is showing more more text (too much) -- any normal text that is bolded, every line of all outlines. There is so much being displayed that that document map is not useful anymore. How do I restrict it to just showing the text formatted as headings. (I tried ctl-click and selecting Heading 3 or a different heading, but that made no difference.)

 

[John McGhie]

Document Map tends to spin out of control unless you rein it in...

It SHOULD show only "paragraphs styled with a style that has an Outline
Level greater than Body Text."

You do not give your Word version: have you applied Service Pack 12.1.0?

Any documents that have been in Notebook View (or contain text pasted from
Notebook View...) will misbehave in Document Map unless you can get rid of
the Notebook styles, because they also have an outline level.

The first thing to do is to check that the paragraphs that have appeared
unbidden in fact do not have an Outline Level of other than Body Text in
their Format>Paragraph.

You also need to check that none of your styles in use have the
"Automatically update" property turned on. If they do, the styles get
"infected" by any formatting you do in the paragraphs that have them
applied.

Assuming that is OK, then go to Tools>Options>AutoCorrect>Autoformat as you
type... That dialog is in three sections: "Apply as Your Type", "Replace as
you type", and "Automatically as you type".

Switch OFF everything in the top and bottom sections.

Your documents should then behave themselves (although you will have to put
right manually any that have been already mangled).

You may want to investigate Outline View in the Help. Outline View is a lot
more powerful than Document Map. It is not as pretty, but it enables you to
achieve the same results as document map, and it is a lot more stable.

Hope this helps

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)

Yesterday I began using the document map to navigate my document. Initially it
only showed the text I had formatted in a "heading" style. This is what I
wanted. Now upon reopening the file, it is showing more more text (too much)
-- any normal text that is bolded, every line of all outlines. There is so
much being displayed that that document map is not useful anymore. How do I
restrict it to just showing the text formatted as headings. (I tried ctl-click
and selecting Heading 3 or a different heading, but that made no difference.)

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:[email protected]

 

[Daiya Mitchell]

Try the steps here:
http://word.mvps.org/Mac/DocMapMac.html