Document Map Question

[Montserrat]

Word 2001 Mac

Hi,

I opened a new blank document in Normal view and pasted a number of
paragraphs into it. Then I made headings or titles above a paragraph or
group of paragraphs. I separated these titled groups with page breaks.
These were simple headings made by me in normal view and not with Document
Map or Outline view. The headings are bold and I moved them from being
tabed, over to the left hand margin. Otherwise they are 12 pt like the rest
of the text.

Then I went from the View menu to Document Map and the left hand pane showed
all the headings I had made, with none of the rest of the text. That was
fine and aa helpful tool.

Then I added an additional heading with a paragraph below it and an
additional page break.

I can not get the new heading to show up in the document map pane and
couldn't find anything in "Help" to tell me how to do it.

My question is: how do I make this happen...get a new title (heading?) to
show up in Document Map Pane?

This is the first time I have used Document Map. I have a basic familiarity
with Outline View.

Thanks, Rafael




and

 

[Michel Bintener]

Hi Rafael,
instead of posting a lenghty explanation of my own, I'll simply paste this
entry from Word 2004's help:

The Document Map doesn't display some or all of the document's headings.

Word may not be able to identify headings in the document. When you display
the Document Map, it shows any headings that are formatted with the built-in
heading styles (Heading 1 through Heading 9) or outline-level paragraph
formats (Level 1 through Level 9).
If Microsoft Word can't find any headings formatted with the heading styles or
outline levels, it automatically searches the document for paragraphs that
look like headings (for example, short lines with a larger font size). Then
Word applies an outline level to these headings and displays them in the
Document Map. If Word can't find any such headings, the Document Map is blank.

So there it is: Word is not able to recognise your new, manually formatted
heading. Maybe it looks slightly different from the other headings. Or maybe
the other headings have inadvertently been based on Word's built-in heading
styles. In case you're not familiar with styles in Word, check Shauna
Kelly's excellent introduction here:
<http://shaunakelly.com/word/index.html>. Your new entries will
automatically show up in the document map if you apply heading styles to
them, so my advice would be to customise Word's headings for your needs (for
instance configure Heading1 to automatically have a "page break before") and
then apply them to your titles. That way, you will help Word identifying
important headings and separating them from other, not-so-important text. If
you're already familiar with styles but just don't know how to modify them
for your own needs, post back.
Hope this was useful

Michel