Document map

[Tim Hicks]

When I searched the group for my problem, I was not surprised to find other
reports of it. Grrrr.

The Document Map feature has blasted through a couple of 70-page documents I
have and decided that any one-line paragraph must be a heading, even if it
is styled Normal with no decoration at all.

This creates a document map that is completely useless, and a bunch of text
that doesn't react if I try to treat it as Normal. It looks as if fixing the
damage will take a few hours. Grrr.

Dammit, *I* will decide what's a heading and what's not in my documents.
It's an outrage at the most fundamental level for a program to "help" me
like that. Didn't they test this with real people and real documents?

This is one of the few new features that I actually considered a benefit for
the rather steep upgrade price - and it's BROKEN!

I hope there will be a fix for this soon. Meanwhile, can I disable the
@#$% Document Map in case I forget not to use it in future?

 

[matt neuburg]

The Document Map feature has blasted through a couple of 70-page documents I
have and decided that any one-line paragraph must be a heading, even if it
is styled Normal

To fix this, reapply Normal (or whatever) to the paragraph(s). The
Document Map is simply looking at the Outline Level of the paragraph.

I have not figured out what feature of Word is automatically assigning a
different Outline Level to certain paragraphs or when. I do not think
that Document Map is doing this; it's merely *showing* you that it's
been done. If someone could figure out what feature does this, I'd be
grateful. I've turned off all the auto-formatting I can find but it
still occasionally happens.

m.

 

[Dayo Mitchell]

I have not figured out what feature of Word is automatically assigning a
different Outline Level to certain paragraphs or when. I do not think
that Document Map is doing this; it's merely *showing* you that it's
been done. If someone could figure out what feature does this, I'd be
grateful. I've turned off all the auto-formatting I can find but it
still occasionally happens.

People more knowledgeable than I say that in fact it *is* Document Map that
assigns the headings, in a perverted attempt to help out. General Word MVP
wisdom says avoid the Doc Map for this reason, in both Mac and WinWord, and
use Outline View instead. I am not sure of the background on how this was
discovered.

Dayo

 

[matt neuburg]

People more knowledgeable than I say that in fact it *is* Document Map that
assigns the headings, in a perverted attempt to help out. General Word MVP
wisdom says avoid the Doc Map for this reason, in both Mac and WinWord, and
use Outline View instead. I am not sure of the background on how this was
discovered.

Okay, thanks - I now see that this is true. Furthermore, as far as I can
tell, no AutoFormat settings are being obeyed; there is no way to
prevent this from happening. However, it is a definite move in Word's
mind, which means that it goes onto the Undo stack. So... Every time you
open the Document Map, check the Undo menu item. If it says Undo
AutoFormat, choose it! m.

 

[Dayo Mitchell]

Okay, thanks - I now see that this is true. Furthermore, as far as I can
tell, no AutoFormat settings are being obeyed; there is no way to
prevent this from happening. However, it is a definite move in Word's
mind, which means that it goes onto the Undo stack. So... Every time you
open the Document Map, check the Undo menu item. If it says Undo
AutoFormat, choose it! m.

I certainly didn't mean to claim that received wisdom is guaranteed to be
true...but fascinating! thanks very much for the Undo tip, hopefully the
original poster is still around to catch your remedy.

There isn't a command to "remove all direct formatting", is there?

DM

 

[matt neuburg]

I certainly didn't mean to claim that received wisdom is guaranteed to be
true...but fascinating! thanks very much for the Undo tip, hopefully the
original poster is still around to catch your remedy.

There isn't a command to "remove all direct formatting", is there?

Yes, actually. It's under Format and is called ResetPara. This means
"revert the selected paragraph(s) to its (their) named styles".

The default keyboard shortcut seems to be shift-command-Q, which won't
work because it is owned by Mac OS X (it logs you out). So, assign it a
different keyboard shortcut.

Then when you notice that the problem has happened, select all and hit
your keyboard shortcut. This seems to work! Let me know if you find
there's a problem. m.

 

[Dayo Mitchell]

Yes, actually. It's under Format and is called ResetPara. This means
"revert the selected paragraph(s) to its (their) named styles".

Oops, forgot about ResetPara. Right, thanks, found it, took the outline
level off just great. Remedy #2 for the original poster in case he forgets
not to use Doc Map, assuming style-based paragraph formatting.

DM

 

[Clive Huggan]

On 9/7/04 1:49 AM, in article 1ggljoi.1wc57dr1liji68N%[email protected],

The default keyboard shortcut seems to be shift-command-Q, which won't
work because it is owned by Mac OS X (it logs you out). So, assign it a
different keyboard shortcut.

Actually, Command-Option-q is the keyboard shortcut that pulls the paragraph
formatting back to that of the underlying style.

Thanks for your comments on this and other recent topics, Matt!

Cheers,

Clive Huggan
Canberra, Australia
===================

 

[matt neuburg]

Actually, Command-Option-q is the keyboard shortcut that pulls the paragraph
formatting back to that of the underlying style.

I've got two computers - one has Word X, one has Word 2004, and the
shortcut is Command-Shift-Q on both. Therefore I assumed that this is
the shortcut. I do not know how to find out whether this is the default
or whether I changed it myself at some point. Is there a way to do that
- to find out the default keyboard shortcuts (without losing all my
keyboard customizations)? m.

 

[Beth Rosengard]

I've got two computers - one has Word X, one has Word 2004, and the
shortcut is Command-Shift-Q on both. Therefore I assumed that this is
the shortcut. I do not know how to find out whether this is the default
or whether I changed it myself at some point. Is there a way to do that
- to find out the default keyboard shortcuts (without losing all my
keyboard customizations)? m.

I don't know if this helps, but in Word 2001 it's Command-Option-Q by
default. Command-Shift-Q is assigned to "Symbol Font". I don't think
there's a way to get a list of the default keyboard shortcuts without
resetting and losing your customizations. The only way I can think of to
get the default list would be to have someone who's never customized his/her
keyboard send it to you.

Also, IIRC, there are some shortcuts that differ depending on whether or not
you have an extended keyboard.

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://word.mvps.org/MacWordNew/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org>

 

[Jeffrey Weston]

Hello!

Just to clarify the Document Map does not assign heading information. It
uses the Outline level information in the text to figure out if it should go
into the Document Map.

Thanks

Jeffrey Weston
Mac Word Test
Macintosh Business Unit
Microsoft

This posting is provided "AS IS" with no warranties, and confers no rights.
Please do not send email directly to this e-mail address. It is for
newsgroup purposes only.

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[Dayo Mitchell]

Doesn't assign heading styles, but it does apply Outline Levels as direct
formatting when you switch into the Doc Map. When I've tested it (word
2001), it gave an outline level to one-line paragraphs that certainly had no
outline level assigned before, visible through Reveal Formatting. Matt was
testing in Word 2004.

DM
Mac/Word MVP
MacWord resource page: http://www.word.mvps.org/MacWordNew/
What's an MVP? http://www.word.mvps.org/AboutMVPs/index.htm

Hello!

Just to clarify the Document Map does not assign heading information. It
uses the Outline level information in the text to figure out if it should go
into the Document Map.

Thanks

Jeffrey Weston
Mac Word Test
Macintosh Business Unit
Microsoft

This posting is provided "AS IS" with no warranties, and confers no rights.
Please do not send email directly to this e-mail address. It is for
newsgroup purposes only.

Find out everything about Microsoft Mac Newsgroups at:
[http://www.microsoft.com/mac/community/community.aspx?pid=newsgroups]
Check out product updates and news & info at:
[http://www.microsoft.com/mac]

People more knowledgeable than I say that in fact it *is* Document Map that
assigns the headings, in a perverted attempt to help out. General Word MVP
wisdom says avoid the Doc Map for this reason, in both Mac and WinWord, and
use Outline View instead. I am not sure of the background on how this was
discovered.

Dayo

 

[matt neuburg]

Hello!

Just to clarify the Document Map does not assign heading information. It
uses the Outline level information in the text to figure out if it should go
into the Document Map.

No, Jeffrey. It does not just use the Outline level information in the
document. It *changes* the outline level information in the document.
For example, it can assign a Normal paragraph an outline level of 1, and
will then of course show it in the document map.

This bug is long-standing and is easily demonstrated. m.

 

[Jeffrey Weston]

Yikes, OK Matt we doubled checked into this and you're correct.

Document Map will assign Outline level information if it does not detect any
original outline levels in the document.

We've recorded the issue.

Thanks a lot for the info!

Jeffrey Weston
Mac Word Test
Macintosh Business Unit
Microsoft

 

[matt neuburg]

Yikes, OK Matt we doubled checked into this and you're correct.

Document Map will assign Outline level information if it does not detect
any original outline levels in the document.

Document Map will assign outline level info even if there *are* outline
levels in the document. For example, you may have header 1, header 2,
etc. Those are outline levels. But that doesn't matter. Document Map can
still alter the document. For example, if it sees a paragraph consisting
of just bold, it will make it outline level 1.

This is a very old bug. There are warnings all over the Internet
explaining that Document Map should be avoided because of this.

m.