Document size is too large

[cliftonjolley]

Version: 2008
Operating System: Mac OS X 10.4 (Tiger)
Processor: intel

Documents are 10 times the size they were in previous versions of Word. A word document that was 85kb is now nearly 1,000, and when I create a PDF of that document, it's nearly 10MB! People receiving my attachments—a 2-page word document at 1MB!—are complaining.

 

[Susan Mey]

Yes -- I am having exactly the same problem. Have you learned how to correct this? All of the people that I send the files to as attachment to email are complaining that they cannot open the attachment.

 

[John McGhie]

That's probably a problem known as "Stranded RTF".

Stuff doesn't get deleted from a Word file until you close the file. If
Word can't find the deletions then, it keeps the rubbish at the end of the
file, in case you want it back.

It's a bug in the way Word was designed ...

A "Maggie" will fix it:

1. Create a new blank document
2. Carefully select all of the text in the bad document EXCEPT the last
paragraph mark
3. Copy it.
4. Paste in the new document.
5. Save under a new file name and close all, then re-open.

This technique for de-corrupting is known as "Doing a 'Maggie'", after
Margaret Secara from the Word PC-L mailing list who first publicised the
technique.

Hope this helps

Version: 2008
Operating System: Mac OS X 10.4 (Tiger)
Processor: intel

Documents are 10 times the size they were in previous versions of Word. A word
document that was 85kb is now nearly 1,000, and when I create a PDF of that
document, it's nearly 10MB! People receiving my attachments—a 2-page word
document at 1MB!—are complaining.

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:[email protected]

 

[John McGhie]

Susan, you are NOT having the same problem. Please post a new question so
we get your version information, then we can give you the fix.

Yes -- I am having exactly the same problem. Have you learned how to correct
this? All of the people that I send the files to as attachment to email are
complaining that they cannot open the attachment.

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:[email protected]

 

[Hayley_K]

I am having the same problem where word documents converted to pdfs turn into a huge file. A word document that was 4.6MB turns into a PDF that is 34.6MB, which is too large for me to email - my server won't allow it. Sorry, John McGhie, but I don't think your solution is really a viable solution if people will have to copy and paste everything into a new document every time they want a pdf. Does anyone else have any insite into this? Maybe there is a setting that compresses the document when it's converted. Aren't pdf's supposed to be smaller than the original document?

 

[John McGhie]

That will teach you to hijack threads with a different problem.

My recommendation applied to Clifton's problem. I made no comment about
yours. You don't have his problem.

Post your own question in a new thread so we get all your version info, and
we'll see what we can do.

Cheers

I am having the same problem where word documents converted to pdfs turn into
a huge file. A word document that was 4.6MB turns into a PDF that is 34.6MB,
which is too large for me to email - my server won't allow it. Sorry, John
McGhie, but I don't think your solution is really a viable solution if people
will have to copy and paste everything into a new document every time they
want a pdf. Does anyone else have any insite into this? Maybe there is a
setting that compresses the document when it's converted. Aren't pdf's
supposed to be smaller than the original document?

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]