Document version numbering or date

[Craig Pask]

Hi there,

I am currently working on documents for my company which tend to relatively
big i.e. over 15MB.

We have in the past tried to make use of the version management within word
but this tends to increase the size of this document to a point where anyone
not using space age technology cannot work in the document due to the slow
response time.

All we really need to record in the document is the date the document was
last revised. since many different people work on these documents is there
any way of recording this date in say the footer of the document. I do not
want to record the date it was last saved since that does not infer a
change?

any suggestion or is this going to be a manual process?

Thank you in advance.

Craig Pask

 

[macropod]

Hi Craig,

If one can assume that the document is only saved when it's revised, a
SAVEDATE field will show the last revision Date (and time if you want it).

In your document's footer, type Ctrl-F9. This creates a pair of field braces
{}. Between the braces type: SAVEDATE \@ "dddd, d MMMM yyyy @ hh:mm", so
that your field looks like:
{SAVEDATE \@ "dddd, d MMMM yyyy @ hh:mm"}
Now press F9 again, to activate the field.

Cheers
PS: delete whichever parts of the date switch formatting you don't need, but
keep the double quotes intact.

 

[Suzanne S. Barnhill]

Craig did state that he doesn't want to use the SaveDate field: "I do not
want to record the date it was last saved since that does not [imply] a
change."

 

[macropod]

Granted, but any time the document is saved, that implies an update
(revision) of some kind. Word won't save the document otherwise. If that
doesn't suit, then some other criterion for what constitutes a revision is
needed, so that it can be tested with a macro when the document is closed.

Cheers

Craig did state that he doesn't want to use the SaveDate field: "I do not
want to record the date it was last saved since that does not [imply] a
change."

Hi Craig,

If one can assume that the document is only saved when it's revised, a
SAVEDATE field will show the last revision Date (and time if you want it).

In your document's footer, type Ctrl-F9. This creates a pair of field braces
{}. Between the braces type: SAVEDATE \@ "dddd, d MMMM yyyy @ hh:mm", so
that your field looks like:
{SAVEDATE \@ "dddd, d MMMM yyyy @ hh:mm"}
Now press F9 again, to activate the field.

Cheers
PS: delete whichever parts of the date switch formatting you don't need, but
keep the double quotes intact.

 

[DebbiePartridge]

I do something similar with a dialog screen which is displayed wheneve
the document is opened. I have a custom document property 'Version
which is set to 0 on a new document (i.e. in the template it is base
on). When the document is opened the auto open macros displays
dialog showing the current version number (you could make that a date
and prompting the user to say whether or not the document footer shoul
be changed. If not, then the footer details remain the same. If a ne
version is required, the user gets the option to simply update th
footer information or to create a brand new copy of the document.

Hope this helps.
Debbi