Don't want objects to print but do want them to display

[Mel]

I would like to add an object like "Sign here" text inside an arrow object.
But I would not like the arrow with "Sign here" to print as it's a customer
document. Can Word accomodate this at the individual object level?

Excel can do this so you'd like Word would have the same attributes. You
can do this in Excel by right clicking on the object - selecting Format
Autoshape - Under the properties tab you can uncheck "Print Object".

Thanks!

 

[Herb Tyson [MVP]]

If it's the only object of its kind in the document (or if there are others
you also want suppressed from printing), you can deselect the "Print
drawings created in Word" option. In Word 2007, choose Office - Word
Options - Display, and remove the check by the 1st Printing option.

In Word 2003, in Tools - Options - Print, remove the check next to Drawing
objects.

 

[Mel]

Thanks Herb! I failed to mention we are on Office 2000. But the same Tools
- Option - View tab - Print & Web Layout option is available by removing the
check mark next to Drawings, however that removes all the objects on the
form. I want to be able to select which object I want to print and not
print.
Any other suggestions?

 

[Herb Tyson [MVP]]

I was afraid of that. Unfortunately, Word doesn't let you selectively
suppress printing on an object-by-object basis the way Excel does. The only
work-arounds I can think of don't accomplish what you're trying for. You
would need to explicitly hide the object (behind an unbordered white object,
for example) each time you wanted to print, and then unhide it for
displaying onscreen.

I no longer have Word 2000, so I can't experiment to see what
options/workarounds are available.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com

 

[Suzanne S. Barnhill]

You can "hide" an object by setting its brightness to 100% (which
accomplishes the same thing as formatting text as white).

 

[Herb Tyson [MVP]]

Yep. Either way, there's going to be some manual work involved in switching
between printing and display "states" of the document. I was tempted to
suggest that Mel simply do it in Excel. I've known people in the past who
use Excel as their word processor. It would drive me batty, but the
documents they print look like they came from Word.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com

You can "hide" an object by setting its brightness to 100% (which
accomplishes the same thing as formatting text as white).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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