Double Results in Query

[Keiron_Dole]

New to Access

I am trying to create a query that returns data from 2 tables. one table can
have multiple entries on one day per person and the other table will only
have one entry per person.

2 tables are

DataEntry - will have multiple entries per day per person
CallLog - one entry per person per day

SELECT DataEntry.OrderTakenBy, DataEntry.Company, DataEntry.Date, DataEntry.
Category, DataEntry.ShortCode, DataEntry.ContactName, DataEntry.PositionTitle,
DataEntry.PostDateExt, DataEntry.FirmPreview, DataEntry.AllorProgramCodes,
DataEntry.Units, DataEntry.value, DataEntry.MarketingCode, CallLog.TotalCalls,
CallLog.AvgTalkTime, CallLog.TotalTalkTime
FROM DataEntry INNER JOIN CallLog ON DataEntry.Date = CallLog.Date
WHERE (((DataEntry.Date)=[Enter Date]));

Any help would be greatly appreciated.

Cheers
Keiron

 

[John Spencer]

SELECT DataEntry.OrderTakenBy
, DataEntry.Company
, DataEntry.Date
, DataEntry.Category
, DataEntry.ShortCode
, DataEntry.ContactName
, DataEntry.PositionTitle
, DataEntry.PostDateExt
, DataEntry.FirmPreview
, DataEntry.AllorProgramCodes
, DataEntry.Units
, DataEntry.value
, DataEntry.MarketingCode
, CallLog.TotalCalls
, CallLog.AvgTalkTime
, CallLog.TotalTalkTime
FROM DataEntry INNER JOIN CallLog ON DataEntry.Date = CallLog.Date
WHERE (((DataEntry.Date)=[Enter Date]));

Can you explain WHAT results you want? If you want just one row returned for
each CallLog entry, then you need to decide how you are going to consolidate
the DateEntry fields for that date. DataEntry.Date is going to be the same
for every row for the specified date, but I assume that Company could vary
between records on the date.

Also, you talk about DataEntry and CallLog having entries per person, but I
don't see that used in your query. I would expect to see the join include
something like
FROM DataEntry INNER JOIN CallLog ON DataEntry.Date = CallLog.Date
AND DataEntry.PersonFieldID = CallLog.PersonIDField


John Spencer
Access MVP 2002-2005, 2007-2009
The Hilltop Institute
University of Maryland Baltimore County

 

[Tom van Stiphout]

You are also new to Relation Database Design, and it probably is the
hardest part to get right.
You need a better way to join these two tables, likely by ID value
(rather than current Date field).
Date and Value are reserved words. Don't use them for field names.
Calculated values such as AvgTalkTime should be calculated in a query,
and not stored in a table.

You may want to consider hiring a professional to get the database
setup properly. Then you can build upon this stable foundation.
"Microsoft Solution Provider" in your yellow pages may be a place to
start.

-Tom.
Microsoft Access MVP