E-mail Addresses Only

[Anna Youtsey]

When sending an e-mail, how do I get Outlook to only display contacts with
e-mail addresses? Although one cannot send an e-mail to a fax or phone,
users can select that piece of information with the "To" button.

 

[Jack S.]

I've read this questio elsewhere in this FAQ - no way to change the way OL
displays contact emails addresses - it displays all electronic addresses -
seems stupid to me [and you?] but that's hard wired into the program.

Jack S.

 

[Russ Valentine [MVP-Outlook]]

Outlook considers fax numbers to be valid electronic addresses, since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.