Editing Enterprise Calendar (Standard)

[Kevin]

I seem to have all necessary permissions (Administrator, etc.) on Project
Server, but I've been unable to edit the enterprise calendar (add holidays,
etc.). The calendar opens in Project Professional, but the "Non-working time"
and related buttons do not appear in the "Change Working Time" window.

Has anyone experienced something similar and found a way to fix it?

Thanks,

 

[Jan De Messemaeker]

Hi,

Have you opened the Enterprise Global?

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf

 

[Kevin]

Yes, I open Enterprise Global with Project Professional 2007, then select
Tools->Change Working Time.

 

[Dale Howard [MVP]]

Kevin --

You are approaching this the wrong way. You must start the enterprise
Calendar editing process from the Server Settings page in PWA. When you
click the Enterprise Calendars option in the Enterprise Data section of the
page, you can choose to edit an existing calendar or create a new one. When
you select either option, the system launches Project Professional 2007 and
opens the selected enterprise Calendar for editing. Hope this helps.

 

[Kevin]

Ok. After accessing the calendar in the steps mentioned, I'm able to enter
"Exception" days by entering data in the "Exceptions" grid below. It looks
like these are treated the same as "non-working" days. But, I cannot
explicitly enter in Nonworking days like I used to in Project 2000. (In
Project 2000 I was able to click on a day in the calendar and then click on a
"Nonworking" radio button to the right of the calendar. However, in 2007 no
such buttons appear to the right of the calendar control. Is this the case
for everyone?

Thanks,
Kevin

 

[Dale Howard [MVP]]

Kevin --

It sounds like you are complaining about the new functionality of Project
Server 2007. No, there is no "Nonworking" radio button in the upper right
corner of the dialog the way there was in 2003. Instead, now you can
explicitly name each nonworking time instance (you could not do this in
2003), such as naming the Thanksgiving Day company holiday. You can even
set up your nonworking time periods to be recurring for a number of years
you determine, such as specifying five yearly occurrences of the
Thanksgiving Day holiday (something else you could not do in 2003). Given
these two facts, I think you should be glad! Hope this helps.

 

[Kevin]

Didn't intend to sound as if I was complaining. I actually was never able to
enter in the exception times until I followed your steps exactly. I must have
always tried to "Change Working Time..." by opening Professional as the
starting point, and not via Office Project Web Access.

However, even though I now know how to add non-working time, I still don't
understand the logic behind forcing the user to open the calendar via PWA to
make such changes. In fact, even when you do so if you click "Cancel" on the
"Change Working Time" window and then re-open via the menu item in Project
Professional, you won't be able to add any non-working time. Is there a
specific reason for this workflow?

Kevin

 

[Dale Howard [MVP]]

Kevin --

I believe it is because the enterprise calendars are no longer stored in the
Enterprise Global file. But I'm just guessing. I don't work for Microsoft
and have no insider knowledge about why they designed things as they are.
You, like many of us, have had to "unlearn" things from Project Server 2003
as we move to Project Server 2007.

To assist you with your Project Server administrator duties, you might want
to consider purchasing our Implementing and Administering... book, available
for purchase at:

http://www.projectserverbooks.com

Hope this helps.

 

[Gary L. Chefetz [MVP]]

Kevin:

I believe that the redesign which is essentially creating "exception
records" supports the ability for users to now submit vacation time requests
through PWA that appear as calendar exceptions when accepted. This was a
much requested functionality in 2002 and 2003.

--

Gary L. Chefetz, MVP
MSProjectExperts
For Project Server Consulting: http://www.msprojectexperts.com
For Project Server FAQS: http://www.projectserverexperts.com