Electronic Copy of Report or Create Custom View of To Do list

[Lilly]

Hi,

Is there a way to generate electronic copy of To-Do list to hand out to
users via email? What I am currently doing it to generate the report than
save it as .pdf file format to send it via electronically.

Or can a to-do list be generated in a view?
I turned on filtering & tried to sort tasks by resource name but this
doesn't quite provide the view want because some of the tasks have 2+
resources assigned. I just want each resource to be able to see their own
planned work hour & start/finish date for each task.

Thanks for your time!!!
Lilly

 

[Mike Glen]

Hi Lilly,

Why not attach the pdf file to an email?

Mike Glen
MS Project MVP
See http://tinyurl.com/2xbhc for my free Project Tutorials



Hi,

Is there a way to generate electronic copy of To-Do list to hand out to
users via email? What I am currently doing it to generate the report than
save it as .pdf file format to send it via electronically.

Or can a to-do list be generated in a view?
I turned on filtering & tried to sort tasks by resource name but this
doesn't quite provide the view want because some of the tasks have 2+
resources assigned. I just want each resource to be able to see their own
planned work hour & start/finish date for each task.

Thanks for your time!!!
Lilly

 

[Lilly]

Hi Mike,

Thank you for your reply!

Yes, that's what I've been doing but I though there might be a better way
because, especially for ToDo List, when I generate the report, the Start &
Finish date is displayed on the 2nd page. I was wondering if there is a way
to customize the field display ordering so that the start/finish dates are
displayed on the first page.

Do you have any suggestion?
Thanks,
Lilly

 

[Rob Schneider]

Lilly,

Sounds like what's happening is that what Project wants to print is
wider than the page width and the "second" page is really the right side
of a page that spills over?

The Report writer has limited ability to format. Try:

1. Print to landscape paper
2. change the font size to something smaller (I usually use Arial
Narrow to pack as much info on a page as possible).
3. Use Page setup to scale it to a smaller size, e.g. 75% or something.
4. Print to larger piece of virtual paper, e.g. A3 or 11x14. Since it
goes to PDF it really doesn't matter but the effect is to get more text
on the page.


--rms

www.rmschneider.com