Eliminating Country Name from Envelopes

[Doug]

I frequently print single envelopes from Word using the "Tools/Letters & Mailings/Envelopes & Labels" dialogue. Within this diaogue, I access my Outlook Contacts folder as a source for the delivery address

My problem is that the addresses are always printed with the country name included on the bottom line, even though the Outlook contact entry does not have a country listed. I can only assume that the envelope "wizard" is deriving the country from the Zip Code, and adding it to the address. In this case, that means it is adding the fourth line "United States of America" to each of my envelopes that is being mailed to a U.S. address

How do I prevent this behavior? If possible, I'd only like the Country name to be printed when it's actually present in the Outlook Contact address (such as for overseas addresses). For U.S. addresses, I would like the last line to be the normal city name, state abbreviation, and Zip code. Is this possible

Platform is WinXP Pro, software is the Office XP suite, using Word 2002, and Outlook 2002

As a note, I should mention that I did not have this problem doing the same thing under the Win98 Office suite programs. When I moved to XP, I imported my contact list from the Win98 version of Outlook. This behaviour only began when I moved to Office XP.

 

[Herb Tyson [MVP]]

Take a look here:

http://support.microsoft.com/default.aspx?scid=kb;EN-US;212345

HOW TO: Modify the Layout of an Address Book Entry in Word 2000

The procedure described works in Word 2002 & 2003, as well.

--
Herb Tyson MS MVP
Please respond in the newsgroups so everyone can follow along.
http://www.herbtyson.com

I frequently print single envelopes from Word using the "Tools/Letters &

Mailings/Envelopes & Labels" dialogue. Within this diaogue, I access my
Outlook Contacts folder as a source for the delivery address.

My problem is that the addresses are always printed with the country name

included on the bottom line, even though the Outlook contact entry does not
have a country listed. I can only assume that the envelope "wizard" is
deriving the country from the Zip Code, and adding it to the address. In
this case, that means it is adding the fourth line "United States of
America" to each of my envelopes that is being mailed to a U.S. address.

 

[Doug]

Thanks, Herb..

This appears to handle the problem for addresses inserted directly into a Word document (although there seems to be a problem with the suppression of blank lines - it doesn't suppress them as claimed), but modifying the AddressLayout does not seem to have an effect on the Envelopes function of the Envelopes & Mailing Labels tool.

I still get the country name when I bring an address into this tool, even though I have created a new AddressLayout, quit Word and re-started.