Email Hyperlinks from Outlook

[Brad Waggoner]

Hello all,

I am making organizational charts for our department at my company and I am
using the import from Outlook feature while using the org chart wizard in
Visio Pro 2003. I am using these organizational charts as a contact
interface as well. What I mean is, they can see the org structure and then
click on the shape with the contact in it and send an email using the
hyperlinks I have inserted manually.

The problem I have is that I have to manually insert a hyperlink into each
shape to get this feature to work. Is there not another less tedious way to
do this than doing this manually by inserting
"mailto:[email protected]" or "mailto: lastname, firstname"? Both
work in my case since this is an internal function on our intranet, so our
Outlook recognizes the second version "mailto: lastname, firstname".

Just to note, when the initial import from Outlook takes place, the "Name"
field in each shape of the org chart comes in the format I need: "lastname,
firstname". But without the "mailto:" portion of course. If there is a way
to automate or semi-automate this, I would be a very grateful person. We
have hundreds of people within our department, not to mention that I have to
duplicate this in all of our sub-department org charts as well.

Thanks in advance for any and all help in this matter.

 

[Paul Herber]

On Thu, 29 May 2008 08:00:04 -0700, Brad Waggoner <Brad

Hello all,

I am making organizational charts for our department at my company and I am
using the import from Outlook feature while using the org chart wizard in
Visio Pro 2003. I am using these organizational charts as a contact
interface as well. What I mean is, they can see the org structure and then
click on the shape with the contact in it and send an email using the
hyperlinks I have inserted manually.

The problem I have is that I have to manually insert a hyperlink into each
shape to get this feature to work. Is there not another less tedious way to
do this than doing this manually by inserting
"mailto:[email protected]" or "mailto: lastname, firstname"?

If you have custom properties "last" and "first" the
set the hyperlink in each shape to
"mailto:" & Prop.last & "," & Prop.first

You'll need to adjust the Prop.last and Prop.first to get the real
data.