M
Mary Ann
Is it possible to attach a file when doing an email merge?
D
Doug Robbins - Word MVP
See the article "Mail Merge to E-mail with Attachments" at
http://word.mvps.org/FAQs/MailMerge/MergeWithAttachments.htm
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
http://word.mvps.org/FAQs/MailMerge/MergeWithAttachments.htm
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
M
Mary Ann
Thanks Doug - I don't work with VB so I guess for me the answer is that I
would have to insert them to each individual email.
would have to insert them to each individual email.
D
Doug Robbins - Word MVP
I am not sure what you mean by VB.
However, I can assure you that if you follow the instructions precisely (to
the letter), it will work.
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
However, I can assure you that if you follow the instructions precisely (to
the letter), it will work.
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
M
Mary Ann
Is not the macro written in visual basic?
Doug Robbins - Word MVP said:
D
Doug Robbins - Word MVP
Sorry, yes it is. I guess I was half awake when I read "I don't work with
VB" as "It doesn't work with VB"
However, all of the VB work has been done for you. To make use of it, see
the article "What do I do with macros sent to me by other newsgroup readers
to help me out?" at:
http://www.word.mvps.org/FAQs/MacrosVBA/CreateAMacro.htm
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
VB" as "It doesn't work with VB"
However, all of the VB work has been done for you. To make use of it, see
the article "What do I do with macros sent to me by other newsgroup readers
to help me out?" at:
http://www.word.mvps.org/FAQs/MacrosVBA/CreateAMacro.htm
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
M
Mary Ann
Thanks Doug - useful & reassuring!
Doug Robbins - Word MVP said:
T
Tammy
Hi Doug,
I am trying to work through sending an email merge which includes an
attachment - thanks to the very helpful articles you've provided. However,
when I get to the part where I run the macro, I end up with a dialog box that
says "Compile error: User-defined type not defined."
It then takes me to the VB window and highlights "Sub
emailmergewithattachments()" - if I click the continue button, it highlights
the Dim
"oOutlookApp As Outlook.Application"
line.
I apologize that I am unfamiliar with VB - can you tell me what the message
means, and how to fix it? If I can get this email merge with an attachment to
work, there will be many happy people at my office.
Really appreciate any suggestions! Thank you!
I am trying to work through sending an email merge which includes an
attachment - thanks to the very helpful articles you've provided. However,
when I get to the part where I run the macro, I end up with a dialog box that
says "Compile error: User-defined type not defined."
It then takes me to the VB window and highlights "Sub
emailmergewithattachments()" - if I click the continue button, it highlights
the Dim
"oOutlookApp As Outlook.Application"
line.
I apologize that I am unfamiliar with VB - can you tell me what the message
means, and how to fix it? If I can get this email merge with an attachment to
work, there will be many happy people at my office.
Really appreciate any suggestions! Thank you!
P
Peter Jamieson
I'm not Doug, but you probably need to use the VB Editor's Tools->References
option to locate "Microsoft Outlook nn.0 Library" and check it (where nn
depends on the version of Outlook you are using).
option to locate "Microsoft Outlook nn.0 Library" and check it (where nn
depends on the version of Outlook you are using).
T
Tammy
Hi Peter,
Thanks so much for taking the time to answer my post.
I checked two places for the reference - in Outlook, "Microsoft Outlook 12.0
Object Library" is checked. In Word, where the macro is run from, there is no
option for "Microsoft Outlook 12.0 Object Library." There is a check next to
"Microsoft Office 12.0 Object Library" - this is also checked in OL. Since an
email merge from OL takes you to Word anyway, I **assumed** that is where the
macro had to be created.
Any other suggestions ? I copied and pasted the VB code directly into the VB
window, but the article didn't indicate if something had to be modifed.
Thanks, again!
Thanks so much for taking the time to answer my post.
I checked two places for the reference - in Outlook, "Microsoft Outlook 12.0
Object Library" is checked. In Word, where the macro is run from, there is no
option for "Microsoft Outlook 12.0 Object Library." There is a check next to
"Microsoft Office 12.0 Object Library" - this is also checked in OL. Since an
email merge from OL takes you to Word anyway, I **assumed** that is where the
macro had to be created.
Any other suggestions ? I copied and pasted the VB code directly into the VB
window, but the article didn't indicate if something had to be modifed.
Thanks, again!
P
Peter Jamieson
I **assumed** that is where the
That is the correct assumption in this case.
But I wonder if you have looked down the whole list in the Word VBE's
Tools->References option? There can be hundreds of objects in the list -
e.g. on my system, that particular entry is about the 450th in the list.
It would be checked by defaul tin Outlook itself, but it would not be
checked (and therefore near the top of the list ) by default in Word.
That is the correct assumption in this case.
But I wonder if you have looked down the whole list in the Word VBE's
Tools->References option? There can be hundreds of objects in the list -
e.g. on my system, that particular entry is about the 450th in the list.
It would be checked by defaul tin Outlook itself, but it would not be
checked (and therefore near the top of the list ) by default in Word.
T
Tammy
Hey! What did you do to my computer??!! How did you get that to magically
appear??
Thanks, again, Peter! My macro is working now, but only sending to the first
person in the table. I'll keep working at that.
You rock! Thanks!
appear??
Thanks, again, Peter! My macro is working now, but only sending to the first
person in the table. I'll keep working at that.
You rock! Thanks!
T
Tammy
I got the email with an attachment to work! Thanks again to Peter and Doug
for the terrific, useful info.!
Have a great week!
for the terrific, useful info.!
Have a great week!
T
Tammy
Hi Peter,
Yesterday I had this working without a hitch, but today I am running into
problems.
I have a data source that matches my directory exactly - same amount of
records and they all have an email addresses (same people in the source and
directory). When I run the macro, the email gets sent to everyone, but it
also keeps sending just the attachment to the last person in the directory.
So, that person receives the correct email with the message and attachment,
plus another email with just the attachment (but, no message). Any idea of
why that would be happening?
I was having a problem earlier of the email going out with the attachment,
but the "to" names did not match up to their respective "Dear *name*" in the
message. That is not happening anymore, and to tell you the truth, I've run
so many tests that I don't know how I fixed it. (If any of that made sense,
and you know why the source would not match up the names of the people
correctly, please please please let me know. That one had me baffled.)
Thanks for any suggestions on why the extra email would be going out with
just the attachment to one of the recipients. If I should post this question
to the Word group, please let me know.
Thanks, again! I thought I was done bugging you!
Yesterday I had this working without a hitch, but today I am running into
problems.
I have a data source that matches my directory exactly - same amount of
records and they all have an email addresses (same people in the source and
directory). When I run the macro, the email gets sent to everyone, but it
also keeps sending just the attachment to the last person in the directory.
So, that person receives the correct email with the message and attachment,
plus another email with just the attachment (but, no message). Any idea of
why that would be happening?
I was having a problem earlier of the email going out with the attachment,
but the "to" names did not match up to their respective "Dear *name*" in the
message. That is not happening anymore, and to tell you the truth, I've run
so many tests that I don't know how I fixed it. (If any of that made sense,
and you know why the source would not match up the names of the people
correctly, please please please let me know. That one had me baffled.)
Thanks for any suggestions on why the extra email would be going out with
just the attachment to one of the recipients. If I should post this question
to the Word group, please let me know.
Thanks, again! I thought I was done bugging you!
P
Peter Jamieson
I expect I'm guessing more than Doug would be at this point, but...
a. you should be able to look at the table that you create when you do your
catalog/directory merge.
- how many rows does it have?
- does the last row have non-blank values in both column 1 and column 2?
b. you should also be able to save the document produced by the second
mailmerge. If you click right at the end of the document
- how many sections does it have (you should be able to see int he Word
status bar)
a. you should be able to look at the table that you create when you do your
catalog/directory merge.
- how many rows does it have?
- does the last row have non-blank values in both column 1 and column 2?
b. you should also be able to save the document produced by the second
mailmerge. If you click right at the end of the document
- how many sections does it have (you should be able to see int he Word
status bar)
T
Tammy
Hi Peter,
I knew it was probably a guessing game at this point. Thanks for giving me
some places to look.
My table is complete, with no extra characters or empty cells. The merged
document has the correct number of letters (four, in this example) after
merging to individual letters. However, there are a total of five sections,
instead of four. Word has automatically added an additional return at the end
of the last letter, and the extra return appears in section five. Word has
placed the extra return after a "continuous" section break in the last
letter. (All the other letters are separated with a "next page" section
break.)
I can't delete the extra return.
After noticing that, I returned to the merged emails from yesterday and
realized this did happen then, too. The last person received the correct
email message and attachment, plus an additional email with just the
attachment.
Do you think this is a question I should post to the Word group? I'm not so
sure it has anything to do with Outlook, or the macro to run the email with
attachment.
I really do appreciate the time you've taken with all of this. I also
checked both of your responses as "helpful" but haven't seen the green check
mark yet. Thanks, again!
I knew it was probably a guessing game at this point. Thanks for giving me
some places to look.
My table is complete, with no extra characters or empty cells. The merged
document has the correct number of letters (four, in this example) after
merging to individual letters. However, there are a total of five sections,
instead of four. Word has automatically added an additional return at the end
of the last letter, and the extra return appears in section five. Word has
placed the extra return after a "continuous" section break in the last
letter. (All the other letters are separated with a "next page" section
break.)
I can't delete the extra return.
After noticing that, I returned to the merged emails from yesterday and
realized this did happen then, too. The last person received the correct
email message and attachment, plus an additional email with just the
attachment.
Do you think this is a question I should post to the Word group? I'm not so
sure it has anything to do with Outlook, or the macro to run the email with
attachment.
I really do appreciate the time you've taken with all of this. I also
checked both of your responses as "helpful" but haven't seen the green check
mark yet. Thanks, again!
D
Doug Robbins - Word MVP
I recently had that article updated and in doing so, an error crept into the
code of the macro.
The line of code
For j = 1 To Source.Sections.Count
should be
For j = 1 To Source.Sections.Count - 1
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
code of the macro.
The line of code
For j = 1 To Source.Sections.Count
should be
For j = 1 To Source.Sections.Count - 1
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
T
Tammy
Hi Doug,
Thanks very much for the line of code! That fixed my problem.
The only other thing I saw was in the final count indicated in the dialog
box. For example, I sent two letters, but the dialog box indicated that three
were sent. My sent folder only shows two sent, which is what I wanted.
Is there something else I should change in the code, or will this be the
"norm"?
Thanks, again for the GREAT article!! Peter has been awesome walking me
through a couple of other things, too. Really appreciate people like you and
Peter! Thanks for the help!
Thanks very much for the line of code! That fixed my problem.
The only other thing I saw was in the final count indicated in the dialog
box. For example, I sent two letters, but the dialog box indicated that three
were sent. My sent folder only shows two sent, which is what I wanted.
Is there something else I should change in the code, or will this be the
"norm"?
Thanks, again for the GREAT article!! Peter has been awesome walking me
through a couple of other things, too. Really appreciate people like you and
Peter! Thanks for the help!
D
Doug Robbins - Word MVP
Hi Tammy,
The following line of code:
MsgBox Source.Sections.Count & " messages have been sent."
should be
MsgBox Source.Sections.Count - 1 & " messages have been sent."
Thanks for pointing that out. I will have to get it changed as well.
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
The following line of code:
MsgBox Source.Sections.Count & " messages have been sent."
should be
MsgBox Source.Sections.Count - 1 & " messages have been sent."
Thanks for pointing that out. I will have to get it changed as well.
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
T
Tammy
Works great! Thanks, again Doug! Take tomorrow off. haha
Really appreciated the help!
Really appreciated the help!