email newsletters in Publisher 2003

[gestrin]

I have used a generic newsletter template in Publisher 2003 and tried to an
email it.

There is a huge problem ... it only sends 1 page ... can I send ALL of the
pages as one complete newsletter?

Please post & email the answer as well.

Thank-you

 

[Ed Bennett]

I have used a generic newsletter template in Publisher 2003 and tried
to an email it.

There is a huge problem ... it only sends 1 page ... can I send ALL
of the pages as one complete newsletter?

Searching for "newsletter", "multipage", "email" and various other words
will call up the post from the 5th of this month (possibly the 4th depending
on your time zone) by JoAnn Paules, with the subject "How to send a
multipage newsletter in the body of an email". This answers your question
precisely.

Please post & email the answer as well.

Or not. If you can't be bothered to come back and look for an answer to
your "huge problem", then you obviously don't really want one.

 

[gestrin]

Dear Mr. Bennett:

This is the first time I used the Publisher post.

Thank you for your response. However you do not have to be so sarcastic. My
reasons for possibly sending me an email answer & also posting on the site,
are entirley my own.

I am a communications specialist and find your "snippy" words very
inappropriate. After truly being "Insulted" by you I did check out your
suggestions and found the answer that I knew - basically send as a PDF. I
also checked out your other posts to people - you really are very rude.

I have clients that do not like to open attachments. Possibly Microsoft
could address this issue for newsletters in the new version of Publisher.
Clearly it is not only my "huge problem" - but quite a few others have te
same issues.

If you work for Microsoft, I would possibly re-think how you handle "their"
clients.
If I was your boss, I'd show you the door immediately.

You should always treat people with respect - the way you would wish someone
else to treat you.

 

[Ed Bennett]

Thank you for your response. However you do not have to be so
sarcastic. My reasons for possibly sending me an email answer & also
posting on the site, are entirley my own.

And my reasons for replying and my methods of replying are entirely my own.
This newsgroup is manned by volunteers. If you don't like what you don't
get, you can have a full refund - or you can just ignore me.

After truly being "Insulted" by you

I apologise that you've been insulted by me. I did not mean to insult you,
merely to let you know my opinions on the matter of private email. I won't
speak for the rest of the group, but it's generally accepted that in public
forums, email responses to questions are not sent. There is a check box in
the web interface that you are using to allow you to be notified of replies
as they come in.

I did check out
your suggestions and found the answer that I knew - basically send as
a PDF.

Actually, if you bother to read the post I referenced, the suggestion is NOT
send as PDF. Creating a PDF is one of the intermediary stages to sending
the message in the body of the email.

I also checked out your other posts to people - you really are
very rude.

I can be blunt. It is never my intention to be rude, per se. In my book,
you get as good as you give. To me, your post seemed very rude. I wouldn't
say I responded in kind, but I would say that if your method of questioning
gets my back up, I'll be less likely to add frills and niceties to my reply.
But I'll still answer your question, because that's what I'm here for.

I have clients that do not like to open attachments. Possibly
Microsoft could address this issue for newsletters in the new version
of Publisher. Clearly it is not only my "huge problem" - but quite a
few others have te same issues.

Please re-read JoAnn's post. It clearly states that it is a way to send the
message in the body, not as an attachments.

I can't tell you what is in the next version of Publisher, but if you read
http://spaces.msn.com/publog/ you can get some ideas.

If you work for Microsoft, I would possibly re-think how you handle
"their" clients.

I do not.

If I was your boss, I'd show you the door immediately.

If you were my boss, I'd have already walked out. Unless the pay were
REALLY good, in which case I'd have stuck a plastic face on and you wouldn't
have seen my snide side.

You should always treat people with respect - the way you would wish
someone else to treat you.

If I were behaving like an ass, I'd expect someone to tell me, or at least
hint very strongly at it. You've done so. Thanks. I'm already aware that
I can sometimes act like an ass in this group, and I generally apologise if
the recipient doesn't appreciate it, as I did above. I was attempting to
point out that your behaviour was also ass-like, the same way as I would
like to be treated. As far as I (and many other internet regulars) are
concerned, you made more than one faux-pas in your original post. Had I
done so, I wouldn't want to be permitted to continue to do so without
comment, as it could/would cause regular users to become irate with me.

For your reference:
1) Search before posting your question. You can save your, my and others'
time, as well as bandwidth and irritation.
2) Don't ask for an email reply to your question. If you must receive email
notification of when it is time to check the group for an update, use the
option in the web interface.

Have a nice day.

 

[DavidF]

Gestrin,

Ed does a good job, and has for years, but like others in this newsgroup, he
does sometimes loose patience with redundant questions, and requesting an
email response is a big faux pas around here, as you discovered. Anyway,
just know that he is generally one of the most helpful and knowledgeable
people around here. But I jumped in here to post an alternative to JoAnn's
workaround:

Assuming that you have Pub 2003, then you can send it as a html formatted
email, but Publisher is set up to only send one page. You will need to
convert your four pages into one, which is not that hard.

First go to File > Convert to web page. You will see a dialogue box that
will allow you to save a copy of the print publication if you want. > Next
You will then get the option of adding a navigation bar. In this case choose
no. > Finish.

Then if you want the document sent as HTML vs. as an image, go to Tools >
Options > Web Tab, and unselect "Send entire publication page as a single
JPG...". In this way your text will be more crisp and clear and can be
copied, your hyperlinks will survive, and your overall file size will be
much smaller and easier to email. In the one test I did using a letter
template in Pub, the file size jumped from 79 KB to 212 KB. If you have a
lot of images in your publication, you might optimize them before you insert
them or at least use the Compress images function prior to sending to reduce
the file size further. I would also suggest that you unselect everything
under Saving, to further reduce your file size. This includes 'Organize
supporting files...', 'Enable incremental..." etc.

You will notice that your page is much longer than it used to be, as the
default length for a web page is 48", or about 4600 pixels. Go to page 2 of
your document. Click anywhere on the page, and "Ctrl + A" to select all the
elements on your page (or draw a box around all the elements). Scroll to the
bottom of the last element on your page, and click the "two box" grouping
icon which will group together all the elements on your page. Then right
click > Copy.

Then go back to your first page, and paste. Move the group of elements
around until they are lined up, or use the Arrange functions. Repeat this
process until you have copied the four pages onto the first page, delete the
old pages.

Then also assuming that you are using a newer version of Outlook or Outlook
Express, go to File > Send Email > Send this page as a message. You will
then see the same heading appear above the page as you would see in Outlook
or OE, so fill out the fields as you would normally, and Send. The page that
will be sent will be only as long as the last element on your page and will
print as any other message.

One caveat, this method requires the recipient to be able to read html
formatted mail, and see pictures. You may have to go back and choose the
option to send as a JPG, if the recipient can't read html formatted mail.

DavidF

 

[gestrin]

Thank you very much Ed.

The next time I use a community post - I'll rememeber to check-out the rules
first.

 

[gestrin]

Thank you David - some very good advice.